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Empire State Development · 3 hours ago

Project Associate

New York, NY

Full-time

Hybrid

Senior Level

5+ years exp

Empire State Development is focused on supporting the Loans and Grants department through various administrative and IT management tasks. The role involves preparing complex spreadsheets, ensuring compliance with regulatory requirements, and facilitating project coordination and public hearings.

Business DevelopmentGovernmentTraining

Responsibilities

Assume a variety of Department-wide responsibilities as assigned, such preparing complex spreadsheets, reviewing and improving IT related and data management processes, ensuring compliance with regulatory requirements, and managing data and budget information

Assist and act as backup to other staff as needed in various department responsibilities

Ensure quality and completeness of Microsoft Dynamics project tracking system data

Process project disbursement requests for assigned projects

Handle special assignments as required by Loans & Grants Department

Provide project coordination as directed by Department Head, including preparation of legislative and Invitation to Apply Letters

Request, collect, distribute Board Materials and other documents

Schedule hearing stenographer and attorney

Publish legal notice, obtain affidavits

Supply Hearing Officer with hearing documents and schedule

Notify grantee and local officials of hearing

Ensure hearing goes smoothly, be available if there are questions or issues to troubleshoot

Process public hearing costs efficiently

Send files and costs to Project Managers

Request, collect, distribute Board Materials and PACB Summary for each project to Legal Department

Create PACB Matrix and Funding Chart for each project Funding Source

Create PACB Script from Summaries

Distribute to appropriate staff, one week before PACB

Forward PACB Resolution link to Project Managers when posted after Meeting, file Resolutions

Other duties as assigned by the VP and Director of Loans & Grants

Qualification

Microsoft DynamicsData managementMicrosoft WordEffective communicationAdministrative experience

Required

Applicants MUST submit a cover letter with resume to be considered

This position will require in-office presence

Education Level required: HS degree w/ some post HS college course work (Associate degree preferred but not required)

Relevant experience required: 5 +years of administrative experience

Knowledge required: effective communication skill - both written and verbal; knowledge of Windows environment and excellent Microsoft Word skills required

This level requires an understanding of the content of the job and method of operation as well as the knowledge of department and Corporation operations and procedures