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North Wind Group · 5 hours ago

Administrative Specialist III 03997 LBYD Federal

Washington, DC

Full-time

Hybrid

Mid, Senior Level

6+ years exp

North Wind Group is a company that values employee growth and satisfaction, providing a supportive work environment. The Administrative Specialist III will provide executive assistant support to the U.S. Department of Energy, coordinating meetings, managing calendars, and assisting with travel arrangements.

ConsultingGovernment

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Will serve as the primary point of contact for input from DOE staff and outside groups

Coordinate and schedule meetings and teleconferences utilizing Zoom and Teams

Must assist with the preparation of background materials for meetings and conferences

Proofreads and coordinates communications requiring the signature/approval of the senior leadership for transmittal within DOE as well as externally

Must implement administrative policies

Must answer telephones and take telephone messages

Must manage calendars for senior leadership

Provide Travel Support for Science Programs that includes:

Utilizing the AdTrav and Concur automated travel management systems

Making travel arrangements (e.g., airline, lodging and transportation reservations)

Preparing travel authorizations and vouchers

Coordinate, distribute, scan, and file copies of completed correspondence

Draft and route correspondence and packages for comment as requested

Demonstrated skill to work in a fast-paced environment with senior government officials

Must be able to multi-task and shift priorities

Must prepare visit requests and escort visitors

Maintain a close and highly responsive relationship with the day-to-day activities of the managers, supervisors, and staff

Functions effectively in a team environment

Provide daily and/or monthly matrix reports to DOE and Contract Managers

Work efficiently and responsibly from remote locations if necessary

Responsible for keeping an immediate work area in a neat and orderly condition to ensure the safety of self and coworkers

Report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Immediately correct any unsafe conditions to the best of own ability

Qualification

Office administrationConcurAdTravMicrosoft Office SuiteVideo Conference systemsProofreadingEffective communicationTime management

Required

HS Diploma or GED

6 years' experience office administration

Experience with CONCUR and AdTrav

High level of proficiency in time management and ability to follow set procedures and processes

Ability to recall/retain a high volume of information/details

Effective communication is vital to prevent any misunderstandings and/or misinterpretations

Proficiency in Microsoft Office Suite and Adobe

Knowledge of, or training in, Video Conference systems such as Microsoft Teams or Zoom, Adobe, and SharePoint sharing of documents

Excellent proofreading/copy editing skills are of particular importance, as all correspondence will be reviewed for grammatical and formatting accuracy by the person in this position before being reviewed and requiring the signature of Front Office Management

Ability to pass a background check and drug screening and/or obtain any required security passes and network access