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NYU Langone Health · 2 hours ago

Manager, Facilities - Life Safety Compliance

Mineola, NY

Full-time

Onsite

Mid, Senior Level, Lead/Staff

$98K/yr - $110K/yr

8+ years exp

NYU Langone Health is a fully integrated health system that focuses on achieving the best patient outcomes. The Manager, Facilities - Life Safety Compliance will oversee life safety compliance for off-site operations and manage a team to ensure adherence to regulatory standards and documentation.

EducationHealth CareHospitalMedicalNon Profit

Growth Opportunities

Responsibilities

In collaboration with EH&S, ensure properties are managed in compliance with all applicable NYULH policies, federal, state and local laws, codes and standards, including any requirements of third-party regulators such as NYS DOH, The Joint Commission (TJC), CMS, FDNY, EPA, CDC and others including authorities having jurisdiction. Note that communication with regulators will be determined by EH&S

Overseeing the collection and organization of documentation from required life safety inspection, testing and maintenance activities, and providing this data for presentation at monthly meetings of the NYULH System Environment of Care Committee, system hospital Sub-Committees, and Evidence of Standards Compliance (ESC), as required

Ensuring adequate/compliant inspection, testing & maintenance of fire alarm & protection systems, and appropriate response to impairments, including fire watch, and maintaining compliant records (3 years)

Serving as departmental liaison during accreditation surveys by The Joint Commission and other regulatory agencies in connection with healthcare facilities life safety

Representing the off-site portfolio at regulatory and other compliance meetings enterprise-wide

Monitoring vendor maintenance responsiveness and overall performance, following the RED+F procurement policy and procedures for life safety vendors, working with Project Support Office (PSO), EH&S (where applicable) and/or Supply Chain Management (SCM) to identify qualified vendors and negotiate scope and best possible pricing

Maintaining appropriate documentation and records related to all supplies, vendors, contracts, and project work, and communication in an inspection-ready state at all times

Interfacing and supporting other departments at NYULH including Facilities Operations, Engineering, Environmental Health & Safety, Infection Prevention & Control, MCIT, Security, Design/Construction, FGP, Insurance, Finance, Environmental Services and others

Participating in periodic review of institutional Management Plans, safety policies and protocols, and contributing to policy updates and formulation

Engaging in special projects and initiatives, and performing other duties as assigned

Providing leadership, direction and supervision in a matrixed organization, collaborating and working together with Facilities Managers, Facilities Operations, EH&S, departmental staff and vendors to develop preventive maintenance and inspection procedures to accomplish life safety compliance goals

Evaluates site conditions in context of NYULH Safety Policies, Fire Safety Handbook, Construction Safety Policy and applies these requirements to address life safety concerns relating to the physical environment. Consults with EH&S for guidance as appropriate and necessary

Assists with the management of TJC, CMS, DOH, EPA, CDC, UHMS, AAAASF (Quad A), DNV and other regulatory inspections for off-site portfolio; coordinating required response and implementing corrective actions as approved by NYULHs Regulatory Department and other relevant stakeholders (e.g., EH&S, Infection Prevention and Control, etc.)

Coordinating the response to clear open municipal Violation Orders (VO), collaborating with Real Estate and/or Facilities Operations staff, vendors and New York University to address underlying defects and conditions

Collaborating with the Real Estate transactions team to evaluate potential sites for life safety and ADA compliance to support acquisition and lease negotiations; confirming that recommendations from compliance assessments are addressed prior to occupancy, whenever possible

Ensure compliant inspection, testing, and maintenance of fire extinguishers

Collaborating with EH&S and EM+ER to develop, monitor, review for accuracy, and routinely train off-site staff and fire response teams on the fire and emergency action plans, ensuring that landlords are within compliance and occupants are aware of the Plan and know what to do in case of emergency

In collaboration with EH&S, investigate fire alarms & incidents: investigate smoke/fire incidents within 48 hours, complete incident reports, inform hospital administration if patient impact, implement corrective actions, maintain records of all alarms and incidents, provide records to EH&S

Overseeing staff activities relating to cooling towers, generators, elevators, fire alarm panels and other life safety building systems/equipment to ensure compliance with municipal regulations

Ensuring that fire and evacuation drills for staff are properly scheduled and conducted as required (e.g., frequency, times, unannounced, occupancy requirements) by qualified/certified staff/vendor, and documented for the entire portfolio, including residential locations

Assisting Project Managers with the implementation of complex upgrades and installations, providing project management support, and in consultation with EH&S, providing technical consulting on capital projects and guidance on regulatory interpretations as needed

Establishing and posting Interim Life Safety Measures (ILSM) when necessary and providing relevant, timely communications to RED+F senior leadership, Chief Regulatory Officer, EH&S and others as required

Administering the internal permitting process for various construction activities pertaining to life safety including hot work, barrier integrity, utilities shutdowns, above-ceiling and other construction-related activities requiring safety permits

Ensuring that Compliance staff complete necessary compliance/safety trainings and providing opportunities for additional training

Supporting the quarterly Focused Standards Assessment (FSA) through The Joint Commission Resources Tracers with AMP

Developing and managing annual budgets for Life Safety Compliance activities

Qualification

Life Safety ComplianceFacilities ManagementRegulatory ComplianceProject ManagementFire Safety StandardsCommunication SkillsLeadership SkillsIndependent FunctioningOrganizational SkillsTeam CollaborationAttention to Detail

Required

Bachelors degree is preferred, with at least 8 years relevant, full-time experience in life safety compliance, facilities management, real estate, planning and project management in the fields of healthcare, life sciences, environmental health and safety, or a related field

Solid working knowledge of The Joint Commission, CMS, DOH, NFPA 101, 99, 80, 72 and other Life Safety/Environment of Care standards, elements of performance and codes, as applicable to clinical patient care settings

Certified to conduct fire and emergency drills, and serve as Fire Guard for Impairment, as evidenced by FDNY Certificates of Fitness W-07 and F-01 respectively (or equivalent in other authorities having jurisdiction)

Completion of additional relevant certifications, including the NFPA Certified Life Safety Specialist for Health Care Facility Managers (CLSS-HC) or comparable, strongly preferred

Strong planning and management experience, oral and written presentation skills, and highly-developed communication skills are essential to success in this role

Preferred

Leadership to drive projects and work within diverse, dynamic, cross-functional teams to achieve common objectives and deliver results

Collaborates effectively with cross functional teams to achieve shared goals

Ability to synthesize information from many sources to create, articulate, and implement management strategies that will improve service delivery efficiencies and alignment of goals and expectations between RED+F and portfolio occupants

Capacity and initiative to function independently, assuming ownership and responsibility for daily activities and the ability to follow through on assignments without regular supervision or prompting

Familiarity with capital project planning and real estate development processes, with applicability in healthcare preferred

Exceptional organizational skills and keen attention to detail and accuracy, with ability to manage multiple projects, prioritize work, adhere to timelines, and control project budgets

Proficiency with the technology and media necessary to contact and communicate with colleagues, vendors and site occupants in a manner that is open, accessible, and clear

Discipline, maturity, and composure necessary to perform professionally within a demanding, fast-paced environment and navigate a challenging and ever-changing healthcare landscape