PGIM · 4 days ago
PGIM - Executive Assistant (San Francisco, CA)
San Francisco, CA
Full-time
Onsite
Senior Level
$95K/yr - $125K/yr
7+ years expPGIM is the Global Asset Management business of Prudential, focused on improving financial services and making a meaningful impact. The Executive Assistant will provide exceptional administrative support to multiple senior-level executives, manage complex travel arrangements, and coordinate events in a dynamic environment.
Asset Management
Responsibilities
Provide exceptional administrative support to multiple senior-level executives in a dynamic, high-performing environment
Manage complex, multi-leg global travel arrangements, including logistics for high-profile business trips and roadshows
Coordinate and execute frequent in-office and offsite events, overseeing all logistics, vendor management, and on-the-ground coordination
Facilitate notary processing and obtain signatures for critical business documents, ensuring compliance and timely completion
Support business process needs, including the preparation and management of agreements, reports, agendas, presentations, etc. using MS Office and other business software as needed
Manage calendars for team members, coordinate constantly changing schedules, and ensure all meetings—both in-person and virtual—are set up with the necessary documentation, logistics, and technology support
Build and maintain strong, professional relationships with internal and external contacts, handling sensitive correspondence, phone, and email communications with discretion and care
Prepare, review, and submit expense reports and related requests, ensuring accuracy and compliance with company policies; provide guidance to executives to help them meet all expense and compliance requirements
Assist with office management responsibilities. Work collaboratively with other onsite administrative professionals to maintain a productive and welcoming workspace
Open and distribute mail, including confidential, high-priority, and follow-up items; prepare outgoing mail and correspondence, including overnight packages
Collaborate closely with other administrative professionals, fostering a supportive and high-performing team environment
Support and coordinate onboarding and orientation for new hires, serving as a liaison between executives, new employees, and internal teams; adapt to evolving requirements across business groups to ensure a smooth, organized, and welcoming experience
Confidently set up, manage, and troubleshoot video conferencing and virtual meeting technology; proactively resolve issues to ensure meetings run smoothly
Maintain trade association memberships and subscriptions
Maintain and foster relationships with borrowers, intermediaries, investors, and the originations teams
Adhere to loan documents and any other governing documents when performing all responsibilities
Qualification
Required
7+ years of administrative or executive assistant experience in a fast-paced global organization
Proven experience managing complex international travel and event logistics
Mastery of Microsoft 365 (Word, Excel, PowerPoint, Outlook) and eagerness to learn and leverage new tools, including co-pilot and AI-driven solutions
Strong interpersonal, written, and verbal communication skills; ability to build relationships at all levels
Exceptional organizational skills and the ability to manage competing priorities under tight deadlines
Collaborative spirit with solid partnering skills; able to work independently and as part of a team
Flexibility to work overtime as needed and travel occasionally
Preferred
Eagerness to build a career in administration and contribute to a culture of innovation, inclusion, and continuous improvement
High level of accuracy and attention to detail in document processing, notary work, and business record management
High degree of professionalism, discretion, and integrity in handling confidential information
Strong initiative, self-motivation, and a proactive approach to anticipating needs and solving problems
Bachelor's degree or equivalent experience
Benefits
Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
401(k) plan with company match (up to 4%).
Company-funded pension plan.
Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
Company
PGIM
PGIM is a money manager whose clients rely on their risk management expertise, intellectual capital, and innovative solutions. It is a sub-organization of Prudential Financial.
1001-5000 employees
H1B Sponsorship
PGIM has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (15)
2024 (12)
2023 (8)
2022 (8)
2021 (7)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Jakob Wilhelmus
Director, Thematic Research
Recent News
2025-12-16
globallegalchronicle.com
2025-11-29
Company data provided by crunchbase