UTHealth Houston · 3 months ago
Residency/Fellowship Program Coordinator II/Sr. - Surgery
Houston, TX
Full-time
Hybrid
Mid, Senior Level
3+ years expUTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. The Residency/Fellowship Program Coordinator will plan and administer the academic, operational, and financial activities of the residency program while providing administrative support to the Program Director and Associate Program Director.
EducationHealth CareProfessional Services
Responsibilities
Provides administrative oversight for all residency and fellowship related items, but not limited to, the following: handling inquiries, sorting correspondence, setting up folders, maintaining residency program files in accordance with records retention schedules, assisting in requests for verification of residency training, and maintaining calendar of applicant appointments and meetings
Ensures compliance with departmental policies and procedures and also ensures compliance with all residency/fellowship program requirements. This includes, but is not limited to submitting duty hour reports to the GME Office, collecting and tracking evaluations of the residents, faculty and program, and ensuring compliance regarding any house staff moonlighting or other professional activities outside the scope of the program
Manages schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Maintains the residency curriculum, including competency-based goals and objectives for each assignment and each level of training. Creates and edits departmental residency training manual
Oversees all aspects of the resident/fellow interview process including scheduling interview dates, corresponding with potential applicants, confirming meetings and appointments and ensuring applicant credentials are in compliance with current guidelines and prepares candidate ranking list
Implements all required modules of the residency management software, to include the management and reporting of data as well as user training for program faculty and residents/fellows
Manages events (such as resident lunches, retreats, orientations, and graduation activities)
Develops and maintains program letters of agreement for all required rotations at outside institutions
May be assigned routine budget or financial responsibilities by supervisor
Attends and maintains minutes of Residency Committee meetings
Coordinates completion of Program Information Form (PIF) for ACGME site review; assists with preparation for site visit; key participant in site visit; organizes internal review with Institution’s GME office
Completes required national and Hospital surveys, collates and reports program or trainee data, as needed
Serves as backup coverage for the Education Team, including but not limited to, Resident and Faculty educational lectures
Creates online tutorials to facilitate training on various systems used by faculty, residents and fellows
Manages annual Mock Oral Examinations and In-Service Exams
Ensures Board eligibility of trainees through reporting of training activities to accrediting bodies including procedure participation, research progress, and clinical exposure, requiring a clear understanding of the resident requirements
Works directly with the Program Director to migrate residency program requirements to meet the new ACGME NAS program and evaluation requirements
Performs other duties as assigned
Qualification
Required
Excellent computer skills including proficiency in Microsoft Office Suite required
Experience with residency management
Strong communication skills both written and verbal; excellent attention to detail, skilled multi-tasking ability, demonstrated commitment to follow-through of assigned tasks and projects, and exceptional customer services skills
Ability to utilize critical thinking skills and judgment in problem-solving and decision-making, or escalating issues as needed
Good interpersonal skills and collegiality; ability to work independently and as part of a team
Associate's Degree required. Equivalent level of education and/or experience may substitute for education requirement
Three years of related experience required; experience in an academic setting preferred
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects
This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094
Employees must permanently reside and work in the State of Texas
Preferred
Knowledge and experience with New Innovations, EEDS, SIMPL, Outlook, and Coupa are preferred
Training Administrators of Graduate Medical Education (C-TAGME) by National Board for Training Administrators of Graduate Medical Education (TAGME) preferred
Experience in an academic setting preferred
Benefits
100% paid medical premiums for our full-time employees
Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
The longer you stay, the more vacation you’ll accrue!
Longevity Pay (Monthly payments after two years of service)
Build your future with our awesome retirement/pension plan!
Free financial and legal counseling
Free mental health counseling services
Gym membership discounts and access to wellness programs
Other employee discounts including entertainment, car rentals, cell phones, etc.
Resources for child and elder care
Plus many more!
Company
UTHealth Houston
UTHealth Houston provides resources for health care education, innovation, and scientific discovery.
1001-5000 employees
H1B Sponsorship
UTHealth Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (156)
2024 (133)
2023 (83)
2022 (111)
2021 (64)
2020 (64)
Funding
Current Stage
Late StageTotal Funding
$28.6MKey Investors
National Institute of Neurological Disorders and StrokeNational Cancer InstituteCDMRP
2024-10-09Grant· $2.5M
2024-10-08Grant· $4.8M
2023-11-09Grant· $5M
Leadership Team
Michael Tramonte
Senior Vice President, Chief Financial Officer
Melissa Pifko
Senior Vice President and Chief Legal Officer
Recent News
Steadman Philippon Research Institute
2025-09-17
vcnewsdaily.com
2025-07-15
2025-06-23
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