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Sterne, Kessler, Goldstein & Fox · 3 months ago

Practice Assistant (Legal Administrative Support Training)

DC-Baltimore Area

Full-time

Hybrid

New Grad, Entry Level

$52K/yr - $52K/yr

Sterne, Kessler, Goldstein & Fox P.L.L.C. is a highly regarded intellectual property specialty law firm known for its inclusive and dynamic work environment. They are seeking Practice Assistants to provide essential administrative support to attorneys and legal professionals, ensuring optimal scheduling, managing communications, and coordinating events.

Law Enforcement

Responsibilities

Managing and prioritizing calendars, ensuring optimal scheduling and alignment with individual priorities, practice needs, firm procedures, and client requirements

Composing, preparing, formatting, revising, and proofreading standard business communications, forms, and documents

Coding and entering Assigned Individuals’ time in the firm's time and billing system

Arranging domestic and international travel, encompassing flights, accommodations, and vehicle rentals

Planning and coordinating onsite and offsite meetings, conferences, speaking engagements, client proposals, and events. Working with Marketing and/or other office staff to manage food and beverage services, reserve rooms, and prepare materials

Facilitating, arranging, and promptly executing reimbursements, invoices, and check requests

Supporting calendar, deadline, and project management for Assigned Individuals by monitoring daily incoming correspondence, ensuring timely responses, and following up with Assigned Individuals regarding outstanding tasks

Conducting legal and factual research to support client development and business initiatives

Gathering and organizing information to do conflict checks, initiate new client paperwork, and develop engagement letters and other necessary paperwork

Producing a large number of work assignments in an accurate and timely manner

Performing additional duties and assignments as identified to support the team and organizational goals

Qualification

Calendar managementDocument preparationCustomer service experienceLegal researchProject managementMultitaskingProactive mindsetDesire to learnAttention to detailProblem-solvingCommunication skillsCritical thinking

Required

Bachelor's degree or high school graduate with some college study

Experience in customer service settings, where attention to detail, multitasking, and problem-solving were key to your success

Previous administrative assistant experience preferred

Genuine interest in making people's days and achieving results for individual people

Capable of managing multiple projects while working effectively under pressure

Superior analytical and organizational abilities

Strong written and verbal communication skills

Proactive and resourceful in resolving challenges with minimal supervision

Demonstrates critical thinking and a solution-oriented mindset

Ability to receive and process constructive feedback

A strong desire to learn and develop professionally

Interest in a long-term commitment with growth potential in a customer-service role in a law firm. This is not a suitable position for candidates that are interested in going to law school