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webAI · 17 hours ago

Executive Assistant - Public Sector

Washington, DC

Full-time

Onsite

Entry, Mid Level

2+ years exp

webAI is pioneering the future of artificial intelligence by establishing a distributed AI infrastructure. The Executive Assistant – Public Sector will provide high-level administrative and operational support to the Public Sector leadership team, ensuring smooth operations and assisting with strategic initiatives in the public sector AI space.

Computer Software

Responsibilities

Provide administrative and logistical support to the Public Sector leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements

Prepare briefing materials, agendas, and meeting notes for internal and external meetings

Support project management efforts by tracking deliverables, deadlines, and action items across departments

Liaise between internal technical, legal, and operations teams to support contract execution, procurement, and compliance requirements for government clients

Maintain organized documentation and records for contracts, correspondence, and government-related materials

Assist with expense tracking, purchase requests, and budget coordination in partnership with Finance and Operations

Coordinate logistics for conferences, public-sector events, and external stakeholder engagements

Support onboarding and internal communications for new hires joining the Public Sector team

Manage sensitive information with discretion, ensuring confidentiality and professionalism at all times

Qualification

Google WorkspaceOrganizational skillsCommunication skillsDiscretionProfessionalismProject managementExperience in public sectorProcurementInterest in emerging technologiesSelf-starter

Required

Bachelor's degree in Business Administration, Public Administration, or a related field

2–5 years of experience providing administrative or operational support in a fast-paced environment (start-up, tech company, or government organization preferred)

Exceptional organizational skills with strong attention to detail

Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools such as Slack, Notion, and Zoom

Strong written and verbal communication skills

Ability to prioritize and handle multiple projects with tight deadlines

Professionalism, discretion, and sound judgment in handling confidential matters

Self-starter with the ability to anticipate needs and take initiative in a growing, evolving environment

Preferred

Experience supporting executives or teams in the public sector, government contracting, or technology fields

Familiarity with procurement processes, compliance requirements, or project coordination for government clients

Exposure to AI, software, or technical environments and an interest in emerging technologies

Experience working across distributed or hybrid teams

Demonstrated ability to build relationships and communicate effectively across all levels of an organization

Benefits

Competitive salary and performance-based incentives.

Comprehensive health, dental, and vision benefits package.

401k Match (US-based only)

$200/mo Health and Wellness Stipend

$400/year Continuing Education Credit

$500/year Function Health subscription (US-based only)

Free parking, for in-office employees

Unlimited Approved PTO

Parental Leave for Eligible Employees

Supplemental Life Insurance

Company

webAI

webAI is designed to streamline the training, deployment, and execution of AI models by offering a unified execution layer for AI that seamlessly integrates cloud-based services and local devices.

Founded in 2020

Austin, Texas, US

51-200 employees