Kentucky State University · 3 months ago
Administrative Assistant School of Aquaculture
Frankfort, KY
Full-time
Onsite
Entry Level
2+ years expKentucky State University is seeking an Administrative Assistant for the School of Aquaculture and Aquatic Sciences. This role provides essential office support and administrative services, ensuring efficient operation and facilitating communication within the department and with external stakeholders.
EducationHigher EducationTrainingUniversities
No H1B
Responsibilities
Coordinate and manage office activities to ensure efficiency and compliance with university policies
Maintain supplies and equipment, monitor inventory, and ensure equipment functionality
Prepare documents, manage calendars, handle correspondence, and maintain records
Create and process requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students
Assist with data entry, reporting, and presentation preparation
Serve as a primary point of contact for internal and external stakeholders
Respond to inquiries via phone, email, and mail
Schedule and coordinate meetings, appointments, and travel
Prepare and distribute memos, newsletters, and other communications
Support projects by tracking progress, coordinating resources, and managing timelines
Assist with planning and execution of events, workshops, and departmental activities
Monitor and support budgetary functions
Process invoices, expense reports, and financial documentation accurately and in a timely manner
Greet and assist visitors, ensuring a welcoming and professional environment
Address inquiries and resolve issues with professionalism, escalating when necessary
Qualification
Required
High school diploma or equivalent required
Minimum of 2 years of experience in an administrative or office support role
Proficiency in office software and equipment, strong organizational and communication skills
Exceptional ability to manage multiple tasks and prioritize workload effectively
Strong verbal and written communication skills, with the ability to convey information clearly and professionally
Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment
High level of accuracy and attention to detail in managing documents and information
Ability to anticipate needs and solve problems proactively
Strong interpersonal skills, with the ability to work well with a diverse team and interact positively with all levels of staff and external contacts
Ability to handle sensitive information with discretion and maintain confidentiality
Preferred
Associate's or Bachelor's degree in Business Administration, Office Management, or a related field
Prior experience in a similar role within higher education
Advanced skills in using Microsoft Office Suite and familiarity with project management software (e.g., Asana, Trello)
Company
Kentucky State University
Kentucky State University is a public co-educational university located in Frankfort, Kentucky.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$3.05MKey Investors
U.S. Department of Agriculture
2023-11-29Grant· $2.3M
2021-10-07Grant· $0.75M
Leadership Team
CJ Faulk
DIRECTOR OF UNIVERSITY EVENTS/CHIEF PROTOCOL OFFICER
Recent News
Lane Report | Kentucky Business & Economic News
2025-11-11
Lane Report | Kentucky Business & Economic News
2025-08-15
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