MSM Inc. ยท 3 months ago
Warehouse Project Coordinator for Tradeshows & Events
Webster, NY
Full-time
Onsite
Entry, Mid Level
$22/hr - $28/hrMSM Inc. is a woman-owned experiential agency that brings brands to life through strategic thinking and award-winning event design. They are seeking a highly organized Warehouse Project Coordinator who will manage the planning, setup, and logistics of client-owned trade show exhibits while ensuring seamless workflows and exceptional customer experiences.
Digital MediaEventsTrade Shows
Responsibilities
Maintain accurate and up-to-date inventory of client-owned assets
Reconcile items during outbound shipment and upon return from shows
Inspect all properties for damage or wear, document findings, and initiate repair or replacement processes
Ensure all items are properly cleaned, organized, and stored according to company and client standards
Interpret pick lists in conjunction with CAD drawings, service layouts, and graphics elevations
Assist in pre-show staging and test-fitting of exhibit properties, particularly fabric graphics
Identify discrepancies in graphic dimensions, hardware selection, and structural feasibility
Coordinate across departments (design, graphics, project management) to resolve issues preemptively
Use basic tools to build, modify, or troubleshoot exhibit components during staging
Verify that setups match technical drawings and can be efficiently installed on-site
Safely pack properties of varying sizes and shapes to ensure secure transit
Apply proper materials, padding, and crating methods to minimize risk of damage during shipping
Verify that all items are labeled, documented, and prepared according to shipping and company requirements
Use project management software to track tasks, timelines, and asset status
Maintain active communication via Microsoft Teams, email, and project management platforms across multiple departments
Document setup processes and share learnings to support continuous improvement
Qualification
Required
Highly organized and proactive
Hands-on, process-obsessed, detail-driven
Natural collaborator
Manages the planning, setup, inspection, packing and return of client-owned trade show exhibits
Oversees timelines, inventory, and logistics with unyielding attention to accuracy, care, and quality
Anticipates challenges across warehouse and onsite environments
Interprets CAD drawings and graphic elevations with precision
Delivers timely solutions to evolving project needs
Proactively partners with warehouse staff, project managers, and installation crews
Uses digital tools to coordinate tasks, support light construction efforts, and ensure seamless workflows
Responds effectively to shifting schedules, last-minute client requests, and unique onsite requirements
Treats high-value client assets with absolute responsibility
Demonstrates ownership, reliability, and a commitment to exceeding expectations
Champions process enhancements and clear project documentation
Maintains accurate and up-to-date inventory of client-owned assets
Reconciles items during outbound shipment and upon return from shows
Inspects all properties for damage or wear, documents findings, and initiates repair or replacement processes
Ensures all items are properly cleaned, organized, and stored according to company and client standards
Interprets pick lists in conjunction with CAD drawings, service layouts, and graphics elevations
Assists in pre-show staging and test-fitting of exhibit properties
Identifies discrepancies in graphic dimensions, hardware selection, and structural feasibility
Coordinates across departments to resolve issues preemptively
Uses basic tools to build, modify, or troubleshoot exhibit components during staging
Verifies that setups match technical drawings and can be efficiently installed on-site
Safely packs properties of varying sizes and shapes to ensure secure transit
Applies proper materials, padding, and crating methods to minimize risk of damage during shipping
Verifies that all items are labeled, documented, and prepared according to shipping and company requirements
Uses project management software to track tasks, timelines, and asset status
Maintains active communication via Microsoft Teams, email, and project management platforms
Documents setup processes and shares learnings to support continuous improvement
Preferred
Experience with inventory management systems
Strong attention to asset tracking and condition reporting
Mechanical aptitude; comfortable with tools and general construction principles
Ability to read and interpret CAD blueprints, elevations, and technical layouts
Strong organizational and time-management skills; thrives in deadline-driven environments
Comfortable with technology including Microsoft Teams, email, and project management platforms
Detail-oriented mindset with a proactive, problem-solving approach
Prior experience in the trade show or event production industry is a strong plus
Capable of working independently and within a team to meet high client expectations
Company
MSM Inc.
MSM Inc.
Founded in 1993
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Donna Shultz
President & CEO
Recent News
2024-04-01
Company data provided by crunchbase