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Pyramid Global Hospitality · 3 months ago

Human Resources & Accounting Coordinator

Boothbay Harbor, Maine

Full-time

Onsite

Entry Level

2+ years exp

Pyramid Global Hospitality is a company dedicated to creating a supportive and inclusive work environment that values its employees. The Human Resources & Accounting Coordinator supports both the Human Resources and Accounting departments, ensuring accurate financial processes and effective employee support while promoting a positive workplace culture.

Hospitality

Responsibilities

Assist with recruiting efforts including posting positions, reviewing applications, scheduling interviews, and onboarding new hires

Maintain accurate and confidential employee personnel files in accordance with company policy and legal requirements

Coordinate new hire paperwork, I-9 verifications, and onboarding checklists

Assist in administering employee benefits, including enrollments, changes, and annual renewals

Support payroll preparation through timecard audits, PTO tracking, and communication of changes to HR or Finance leadership

Track seasonal and visa employee documentation (H2B, J1) and ensure compliance with filing and recordkeeping requirements

Coordinate employee engagement activities, recognition programs, and communication updates

Assist with safety and training documentation, workers’ compensation reporting, and compliance tracking

Support the Accounts Payable process including invoice review, coding, and entry into DooAP or related systems

Assist with weekly check runs and vendor statement reconciliations

Prepare and post journal entries as directed by the GM

Support Accounts Receivable processes, including tracking deposits and reconciling guest or event payments

Maintain filing and organization of accounting documentation in compliance with audit and retention standards

Assist with corporate reporting requirements and internal audits as needed

Qualification

Accounting experienceHuman resources experienceMicrosoft Office proficiencyHotel accounting systemsOrganizational skillsBasic accounting principlesHR compliance knowledgeCommunication skillsInterpersonal skillsAttention to detailTeam collaborationConfidentiality