University of California, Santa Cruz · 1 month ago
Project and Operations Analyst
Santa Cruz County, CA
Full-time
Onsite
Mid Level
$90K/yr - $100K/yrThe University of California, Santa Cruz is a unique public university known for its innovative and experimental spirit. The Project and Operations Analyst role involves supporting capital construction activities, project fund management, and facility assessments while collaborating with various teams to ensure effective project execution and space utilization.
ArtEducationUniversities
Responsibilities
Supports all components related to the selection and acquisition of furniture, inclusive of coordinating visits with approved vendors, obtaining quotes, entering purchase orders, budgeting, and scheduling deliveries. Coordinates development and updates CHES furniture standards with Campus Purchasing and CHES programs
Coordinates with CHES Facilities Operations on impacts of furniture selection and ordering, inclusive of warehouse inventory control and warehouse utilization. Evaluates design standards throughout selection and purchase of new furniture and equipment
Facilitates the initiation and processing of purchase orders for new furniture with Purchasing as well as CHES or DSAS
Budgets, plans, coordinates and implements moves for both DSAS and CHES units, inclusive of small building modifications when needed
Schedules job walk, defines work scope and obtains bids from moving vendors. Evaluates bids for quality and cost
Acts as liaison and contact person for programs being moved
Manages DSAS space utilization requests and performs DSAS facility assessments
Responsible and collaborates with DSAS SCO and DSAS leaders, act as client manager for all projects and moves
Responsible and collaborates with DSAS SCO for annual inventory process
Point of contact for all DSAS space inquires for concerns with the function of existing spaces and new requests
Maps use of program spaces to staffing lists. Identifies programmatic needs for various units and reconciles with existing space
Drafts and management of execution of Memorandums of Understanding for temporary or permanent space changes
Evaluation of spaces to understand problem areas and prioritize needs for program users, investigate as needed. Issue work orders for corrections (if relevant). Track repairs to completion. Follow-up with program users as needed
Coordinates with program staff and communicate program impacts
Supports the decanting plans as needed. Develops all aspects of decanting, such as move coordination, space utilization and budgeting
Acts at key coordinator within DSAS units. On point for key collection, check-out, and return
Supports the Executive Director and Associate Director all phases of the design and construction process for CHES and DSAS Capital and Major Maintenance projects
Participates in the selection and direction of consultants involved in the program development, planning of new sites and building projects
Coordinates project activities with primary project stakeholders including DSAS Staff, PPDO project managers, CHES Facility Asset Coordinators and other end users to ensure accurate programming and timely and planned completion of projects. Ensures buy-in and continued project review by all campus-based service providers and units that are responsible for facility design and operations. Works with the CHES Conference Services Office to mitigate negative impacts of projects on its operations
May represent CHES at weekly construction meetings and monitors projects at all stages of construction. Informs Executive Director of work and scheduling issues. Prepares weekly briefing reports on project status for the Executive Director
Communicates DSAS/CHES requirements to Project Managers, architects, engineers and/or contractors
Evaluates design and construction changes in the field for long term benefit to CHES or DSAS in terms of cost, desirability, durability and maintainability
Works with CHES Access Coordinator to coordinate matters with lock access and lock planning. Review construction submittals to verify appropriate hardware and specifications
Maintain and control inventory of keys for areas in DSAS. Ensure keys are up to date. Control temporary use of keys for vendor use for DSAS spaces
Coordinates and escorts as needed for site walks for DSAS and or CHES projects
Evaluates the impact of on-going construction on the continued operation of CHES or DSAS activities in the area. Works with the Executive Director to anticipate and resolve scheduling conflicts. Investigates, evaluates and implements measures to mitigate intrusions. Notifies affected units and plans strategies to effectively adapt to project constraints
Support the design planning process for user groups within CHES and DSAS
Works with the relevant CHES & DSAS unit(s) to obtain entry to facilities, escorting contractors and/or designers as needed. Support processes to document needs: convenes and facilitates planning workshops to define needs with users
Develops project documents such as Project Summaries
Supports project documentation efforts with campus Capital Planning and Space Management and/or Planning and Budget regarding utilization of instructional resources/spaces that may be impacted by new CHES projects
Document special requirements (unit count, unit size, bed count and bed distribution, restrooms, furniture requirements, etc.)
Consult with CHES stakeholders (College Staff, Dining Staff, Facilities Staff, etc.) and DSAS stakeholders to determine programmatic needs and desires, work to identify and reconcile mutually exclusive goals, if necessary
Consider cost-effectiveness of potential solutions that address the needs and desires prior to incorporating into final Program Design; consult with the Director of CHES/DSAS Capital Planning if necessary
Ensure that program design will facilitate long term operational needs
Evaluate the advice of technical expertise at PPDO, CHES Facilities, DCS, and/or other entities when programming for equipment replacement or modifications for Major Maintenance projects
Coordinate updates for the CHES Housing Design Standards and assure they are appropriately applied to the design process
Provide input to the selection of professional staff such as architects, engineers, landscape architects, project managers, analysts, and other design / construction professionals
Tracks progress of work orders; reconcile costs of improvements and repairs to budgets
Manages select project budgets to ensure fund availability. Works closely with the Budget and Financial Management team for accurate project accounting. Closely monitors and approves allocations for budgets (as determined by the Director)
Regularly reviews costs and expenditures in order to provide future cost estimates for various planned scopes of work
Reviews costs to protect unit funds as well as to prevent inappropriate expenses
Authorizes expenditures against project funds and adjusts project budgets as necessary to meet project objectives
Evaluates and oversees space use costs, inclusive of campus recharges, utilities, and any other costs that may be incurred
Participates in the inspection of DSAS and CHES facilities by various units to meet compliance requirements: College Student Life for residential turnovers, Facilities for preventative maintenance, EH&S for safety and food service compliance, Office of Emergency Services for Title 19. Participates as necessary to ensure corrections are performed
Supports managers and staff with analysis and reports of issues related to facilities renewal and renovation, resource conservation, future plans, and strategic ideas
Drives a campus owned vehicles and/or a personal vehicle to perform tasks both on campus sites and off campus
Qualification
Required
Demonstrated administrative research and analysis experience
Demonstrated experience and knowledge of financial accounting principles
Proven experience with project management and demonstrated experience working on projects from conceptualization to completion
Demonstrated ability to analyze complex information, problems, and processes in an objective manner and formulate conclusions to provide a sound basis for establishing priorities, select appropriate courses of action and make recommendations
Excellent organizational and time management skills; ability to independently manage a variety of projects with frequent interruptions and shifting priorities
Strong interpersonal skills with the ability to work effectively with a large and multifaceted management team and interface with a wide array of senior administrative office personnel
Astute political acumen regarding sensitive and high-visibility issues; awareness of and ability to achieve balance among competing variables and interests in a highly visible, diverse, and complicated campus environment
Skill to understand, interpret and apply complex processes and procedures
Excellent communication skills with the ability to communicate and interact effectively with a broad variety of individuals
Experience using a variety of computer systems and software, including extensive knowledge and use of MS Office Programs (Word, Excel, and PowerPoint), FileMaker Pro, Google suite, email, and Internet. Proficient in Spreadsheets
Ability to exercise sound judgment, and discretion in handling confidential and/or highly sensitive matters with tact, sensitivity and helpfulness
Participating Experience in facilitating meetings and discussions with several stakeholders in support of large, complex projects with the ability to make clear, informative and persuasive presentations to internal and external groups
Ability to develop comprehensive short- and long-term plans/solutions to a variety of problems and issues
Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership, and intercultural competence
Experience in relating effectively and sensitively to a diverse population of faculty, students, staff, and the community
Ability to work collaboratively as a team member
Preferred
Physical, environmental, and/or facilities management and/or planning experience
Experience in a college, university or other residential environment
Benefits
Full benefits
Company
University of California, Santa Cruz
UCSC opened in 1965 with 650 students. Forty-five years later, the campus is home to nearly 15,000 undergraduates and 1,500 graduate
Founded in 1965
1001-5000 employees
H1B Sponsorship
University of California, Santa Cruz has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (34)
2024 (48)
2023 (52)
2022 (41)
2021 (46)
2020 (29)
Funding
Current Stage
Late StageTotal Funding
$19.6MKey Investors
U.S. Department of AgricultureNational Endowment for the Humanities (NEH)James S. McDonnell Foundation
2023-06-21Grant· $10M
2023-01-10Grant· $0.15M
2022-02-24Grant· $0.25M
Leadership Team
Benedict Paten
Professor
Marco Rolandi
Jack Baskin Endowed Chair in Engineering
Recent News
News-Medical.Net
2025-11-24
2025-11-08
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