Gensler · 3 months ago
Accounts Payable Specialist - Senior
Newport Beach, CA, US
Full-time
Onsite
Senior Level
$31.25/hr - $36.06/hr
5+ years expGensler is a leading design firm committed to delivering best-in-class design while fostering a balanced life for its employees. They are seeking a Senior Accounts Payable Specialist to oversee the full-cycle accounts payable process, ensuring accuracy and compliance, while supporting financial operations and collaborating with vendors and internal teams.
ArchitectureCollaborative ConsumptionConsultingProduct DesignReal EstateSports
Responsibilities
Process a high volume of accounts payable transactions accurately and efficiently
Code and enter supplier invoices, including operating expenses and project-related costs, into accounting systems
Manage weekly check runs, wire transfers, and rush payments as required
Ensure timely and compliant vendor payments in accordance with company policies
Investigate and resolve discrepancies or issues that arise during invoice processing
Provide prompt, professional, and accurate responses to vendor emails and internal customer inquiries
Assist with vendor onboarding and maintain vendor records
Create and manage budgets in alignment with departmental goals
Generate, review, and maintain accurate financial reports
Review employee timesheets and labor allocations for accuracy
Reconcile and manage corporate credit card transactions
Conduct regular reviews of open payables and outstanding checks
Support internal and external audits by preparing required documentation
Prepare and review journal entries for the month-end close process
Assist with cash receipt entries and general accounting tasks as needed
Participate in month-end close activities and special projects as assigned
Qualification
Required
5+ years of experience in accounts payable or a related accounting field
Associate's degree required
Strong proficiency in Microsoft Excel (e.g., pivot tables, formulas, data analysis)
Highly organized, with the ability to prioritize and manage multiple tasks under tight deadlines
Demonstrated ability to identify and implement process improvements
Strong communication skills, both verbal and written
Self-motivated, proactive, and able to work both independently and collaboratively
Proven ability to handle a high-volume workload in a fast-paced environment
Preferred
Bachelor's degree or relevant coursework in Accounting, Finance, or Economics
Benefits
Medical
Dental
Vision
Disability
Wellness programs
Flex spending
Paid holidays
Paid time off
401k
Profit sharing
Employee stock ownership
Twice annual bonus opportunities
Reimbursement for certain professional licenses and associated renewals and exam fees
Tuition reimbursement for certain eligible programs or classes
Company
Gensler
Gensler is a collaborative design firm that has capabilities in design and architecture across 31 practices.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Diane Hoskins
Co-CEO/Executive Director
Jordan Goldstein
Co-CEO
Recent News
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