4P Consulting Inc. · 3 months ago
Administrative Asst 2 4P/357
Willsonville , AL
Full-time
Onsite
Mid Level
3+ years exp4P Consulting Inc. is seeking an Administrative Assistant 2 to provide essential administrative and operational support to multiple departments at Plant Gaston. This role is critical for ensuring smooth day-to-day operations through accurate timekeeping, expense processing, and document management, with a strong focus on safety and customer service.
Staffing & Recruiting
Responsibilities
Provide general administrative support and customer service to internal and external stakeholders
Perform timekeeping and attendance reporting for employees
Process employee expense reports for covered and non-covered personnel via PaySource and Oracle Expenses
Maintain organized document filing, retention, and department housekeeping standards
Coordinate travel arrangements and schedule/organize meetings and logistics
Gather data, compile information, and prepare reports and monthly presentations
Support plant and department Safety initiatives
Coordinate copier/printer repairs with external vendors
Maintain yearly boot allowance tracking for covered employees
Update ARCOS weekly for vacation, time off, and call-out lists; prepare quarterly and yearly reports
Act as FMLA contact for departmental time groups
Verify contractor timesheets using Tableau and backup documentation
Provide backup support for other Administrative Assistants across departments
Qualification
Required
High school diploma or equivalent
3–5 years of administrative support experience
Strong background in conference, travel, and meeting arrangements, reporting, and calendar management
Extensive computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, PowerPoint)
Ability to manage sensitive/confidential information with discretion
Detail-oriented, with strong multitasking and organizational skills
Skilled in resource organization, prioritization, and time management
Ability to create, compose, and edit written materials
Strong communication skills, both written and verbal
Ability to work effectively with employees and management across all levels
Flexible and adaptable to support emergent plant operational requirements
Preferred
Two-year degree, vocational school, or administrative certification
Accounts Payable and timekeeping experience strongly preferred
Prior experience supporting union employees in a plant environment is preferred
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase