4P Consulting Inc. ยท 3 months ago
Administrative Asst 3 4P/417
ATLANTA, GA
Full-time
Hybrid
Senior Level, Lead/Staff
11+ years exp4P Consulting Inc. is seeking an experienced Administrative Assistant to provide expert-level administrative support to the Training Support Services team at Southern Company. The role involves coordinating complex administrative tasks, managing schedules, and ensuring operational efficiency in a fast-paced environment.
Staffing & Recruiting
Responsibilities
Provide expert-level administrative support to the team, leveraging extensive experience to ensure operational efficiency
Prepare and reconcile monthly procurement card expense statements and other financial documentation
Manage calendars, schedules, and meeting coordination for multiple team members, including logistics and catering
Process invoices, check requests, and expense reports with accuracy and timeliness
Schedule, set up, and coordinate video conferences and virtual meetings
Arrange domestic and occasional international travel and prepare associated documentation
Maintain and update SharePoint, TEAMS, and S: Drive sites; manage file organization and access permissions
Order and track office and breakroom supplies to ensure adequate inventory
Prepare, edit, and review complex documents, reports, presentations, and correspondence with precision
Conduct research, compile data, and prepare reports to support strategic planning and decision-making
Handle highly confidential information with discretion and professionalism
Serve as a primary point of contact for internal and external stakeholders
Provide backup support to other administrative and executive assistants as needed
Qualification
Required
High School Diploma or GED required
Secretarial or administrative experience in a busy, fast-paced environment highly preferred
Experience supporting a large department or cross-functional team strongly desired
Demonstrated experience in expense reporting, travel coordination, and meeting management
Proven ability to take initiative and work independently
Ability to professionally represent the department, including interactions with executives, peers, vendors, and partners
Strong organizational and multitasking skills; able to prioritize and meet deadlines with minimal supervision
Skilled in calendar, travel, and communication management
Effective team player, capable of building and maintaining strong relationships across the company
Proven ability to produce accurate results under time constraints with attention to detail
Exceptional customer service, interpersonal, and communication skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, Outlook)
Ability to learn and use Southern Company systems such as SCOTT, Enterprise Foundations, and Oracle
Sound judgment and decision-making skills to determine when to act independently or escalate issues
Preferred
Administrative or clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) preferred but not required
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase