4P Consulting Inc. · 3 months ago
Administrative Asst 2 4P/361
Birmingham, AL
Full-time
Onsite
Mid Level
3+ years exp4P Consulting Inc. is seeking an Administrative Assistant 2 to support the operations of the department for Alabama Power. The role involves managing scheduling, travel, expense reporting, and general administrative tasks while ensuring professionalism and confidentiality.
Staffing & Recruiting
Responsibilities
Manage the Director’s calendar, travel arrangements (air, hotel, car, meals), and expense reconciliations
Support departmental calendars, meetings, and event coordination, including catering, logistics, and room setup
Provide backup support to other administrative personnel when needed
Perform departmental timekeeping using Oracle PaySource
Reconcile expense reports using Oracle Expense
Process purchase requests, check requests, and reconcile invoices
Maintain filing systems, office supplies, breakroom needs, and coordinate office maintenance
Oversee PCs, laptops, copiers, printers, and other departmental equipment
Maintain department records and manage retention efforts in alignment with Southern Company requirements
Support the preparation of presentations, reports, and correspondence
Ensure compliance with Southern Company administrative, accounting, and regulatory procedures
Serve as point of contact for internal/external stakeholders
Provide ad hoc administrative support assignments as directed
Qualification
Required
High School Diploma or equivalent required
Minimum of 3+ years of administrative support experience, preferably at the director or manager support level
Strong computer skills with proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint, OneNote)
Strong organizational and time management skills; ability to prioritize and multi-task
Excellent written and verbal communication skills
Ability to exercise discretion, confidentiality, and sound judgment
Strong interpersonal skills; able to work with employees at all levels of the organization
Demonstrated initiative and proactive problem-solving
Preferred
College coursework or degree preferred
Prior experience with Oracle and/or Maximo strongly preferred
Experience in an office environment supporting large departments or leadership teams
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase