4P Consulting Inc. ยท 3 months ago
Administrative Asst 3 4P/271
Birmingham, AL
Full-time
Hybrid
Mid, Senior Level
6+ years exp4P Consulting Inc. is seeking a proactive and detail-oriented Administrative Assistant to support the Strategic Initiatives & Events team. This role involves managing various administrative and logistical functions including scheduling, travel arrangements, event support, and day-to-day office coordination.
Staffing & Recruiting
Responsibilities
Provide administrative support to a team of five, including:
Processing expense reports and timekeeping entries
Scheduling and coordinating internal and external meetings
Make travel arrangements and prepare related documentation as needed
Order, stock, and maintain breakroom, conference room, and office supplies
Sort and distribute mail to team members on a regular basis
Assist in the planning and execution of internal and external events:
Provide logistical and operational support
Organize promotional materials (e.g., moving/sorting boxes, using step ladders)
Learn and support the use of the event registration system:
Create basic event websites
Monitor registrations and pull basic reports
Respond to participant questions and troubleshoot issues
Qualification
Required
Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
Strong written and verbal communication; attention to grammar, punctuation, and spelling is essential
Ability to manage multiple tasks in a high-volume, fast-paced environment
Demonstrates discretion in handling sensitive and confidential information
Strong organizational and time management abilities
Self-motivated, resourceful, and dependable with a team-oriented mindset
Proactive in anticipating team needs and addressing them effectively
Must be able to lift and move boxes, use step ladders, and perform physical tasks related to event setup and material organization
Must be comfortable communicating via multiple channels, including in-person, phone, email, text, and Microsoft Teams
Preferred
Familiarity with Oracle systems
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase