4P Consulting Inc. · 3 months ago
Administrative Asst 2 4P/270
Lineville, AL
Full-time
Onsite
Senior Level
6+ years exp4P Consulting Inc. is seeking an experienced Administrative Support Specialist to provide high-level, proactive support to their team. This role involves managing calendars, coordinating meetings, and maintaining accurate records while ensuring confidentiality and professionalism in all tasks.
Staffing & Recruiting
Responsibilities
Independently manage executive and team calendars, meetings, and appointments, ensuring optimal time management
Organize logistics for meetings, conferences, and events, including room bookings, catering, AV setup, agendas, and documentation
Coordinate travel arrangements, itineraries, and expense reimbursements
Draft, edit, proofread, and format internal and external correspondence, reports, and presentations
Create and maintain filing systems for digital and physical documents ensuring accessibility and security
Serve as a liaison and point of contact for internal teams and external partners, demonstrating professionalism and strong interpersonal communication
Conduct research, compile data, and generate reports to support planning, analysis, and strategic initiatives
Monitor and manage task deadlines, follow-ups, and deliverables to ensure timely project execution
Support budget preparation and expense reporting processes
Track and reconcile team expenses, invoices, and procurement requests for accuracy and policy compliance
Manage confidential information with integrity and discretion
Ensure all administrative tasks align with company policies and regulatory standards
Qualification
Required
High school diploma required
6–10 years in a senior administrative, executive assistant, or office management role
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational, time management, and problem-solving abilities
Strong verbal and written communication skills
High level of accuracy and attention to detail
Ability to manage multiple priorities and work independently
Proven track record of managing confidential information with discretion
Preferred
Associate's or bachelor's degree preferred
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase