4P Consulting Inc. ยท 3 months ago
Administrative Asst 3 4P/416
Birmingham, AL
Full-time
Onsite
Senior Level, Lead/Staff
11+ years exp4P Consulting Inc. is seeking a Senior Administrative Assistant to provide expert-level administrative support and leadership to the team. The role involves managing complex schedules, coordinating executive-level activities, and ensuring confidentiality in all business matters.
Staffing & Recruiting
Responsibilities
Provide comprehensive administrative support to executives and team members, ensuring smooth day-to-day operations
Independently manage calendars, schedules, and appointments, optimizing time management and prioritizing critical tasks
Lead the coordination and organization of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions
Prepare, edit, and review complex documents, presentations, reports, and correspondence with precision and professionalism
Conduct in-depth research and data analysis, compiling reports to support strategic planning and decision-making
Handle sensitive and confidential information with the utmost discretion and integrity
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and adherence to company policies
Act as a primary point of contact for internal and external stakeholders, delivering exceptional communication and relationship management
Qualification
Required
Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency
Advanced multitasking, superior communication, and strong organizational abilities to manage complex schedules, coordinate executive-level activities, and maintain confidentiality in all business matters
Provide comprehensive administrative support to executives and team members, ensuring smooth day-to-day operations
Independently manage calendars, schedules, and appointments, optimizing time management and prioritizing critical tasks
Lead the coordination and organization of high-profile meetings, conferences, and events, including logistics, agendas, materials, and follow-up actions
Prepare, edit, and review complex documents, presentations, reports, and correspondence with precision and professionalism
Conduct in-depth research and data analysis, compiling reports to support strategic planning and decision-making
Handle sensitive and confidential information with the utmost discretion and integrity
Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and adherence to company policies
Act as a primary point of contact for internal and external stakeholders, delivering exceptional communication and relationship management
Outstanding communication and interpersonal skills, capable of interacting effectively with diverse stakeholders
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other business software tools
Strong organizational and multitasking abilities with high attention to detail
Proven ability to prioritize tasks, meet deadlines, and adapt to changing priorities
Proactive, self-motivated, and professional approach to problem-solving and team support
Company
4P Consulting Inc.
4P Consulting is a highly specialized Staffing and Recruiting company with significant experience and expertise in the Engineering industry, IT, Admin, Accounting, Advertising .
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase