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Empower Pharmacy · 1 day ago

Executive Talent Coordinator

Houston, TX

Full-time

Onsite

Senior Level

5+ years exp

Empower Pharmacy is a company focused on excellence in healthcare services, and they are seeking an Executive Talent Coordinator to enhance their executive hiring process. This role involves managing complex calendars, ensuring a seamless candidate experience, and optimizing recruitment workflows through AI-driven tools.

Health CarePharmaceutical

Responsibilities

Masterfully coordinate executive-level calendars across multiple time zones using AI-powered scheduling

Drive interview velocity by anticipating conflicts, resolving issues instantly, and maintaining process momentum

Deliver flawless logistics, confirmations, and interviewer briefings with zero errors

Craft polished, personalized communication that reflects Empower’s mission and professionalism

Safeguard employer brand through elite candidate interactions that reinforce Empower’s stature

Manage travel and onsite logistics with a white-glove standard that exceeds expectations

Maintain absolute accuracy in applicant tracking systems through disciplined AI-supported data management

Standardize workflows for scheduling, communication, and feedback to ensure fairness and consistency

Build executive dashboards with actionable metrics that improve hiring visibility and throughput

Provide recruiters with operational leverage by handling scheduling and coordination independently

Partner with executive assistants, leaders, and stakeholders to ensure seamless coordination

Solve problems under pressure, restoring order quickly in high-stakes situations

Implement AI-driven tools to optimize candidate engagement, reporting, and coordination

Define clear priorities, actions, and metrics to align hiring operations with company goals

Constantly evaluate current processes, and recommend scalable systems and processes that elevate executive recruiting to global best-practice standards

Qualification

Executive-level schedulingCandidate engagementOperational coordinationAI-driven toolsRecruiting systems managementAttention to detailWritten communicationVerbal communicationCross-functional collaborationProblem-solving

Required

5+ years of experience in high-growth, fast-paced talent coordination or executive operations

Proven ability to design and manage recruiting systems, workflows, and reporting dashboards

Experience managing executive-level communications and candidate experiences with polish

Expertise in executive-level scheduling, candidate engagement, and operational coordination, with proven ability to manage high-stakes processes under pressure

Driven to provide an excellent candidate experience, with a strong attention to detail

Exceptional written and verbal communication skills with the ability to engage stakeholders and executive-level candidates professionally and persuasively

Ability to design, standardize, and optimize workflows that balance speed, accuracy, and candidate experience in a hyper-growth environment