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MUSC Health · 3 months ago

UNIV - Administrative Coordinator I - Surgery: Surgical Oncology

Charleston, SC

Full-time

Onsite

Entry Level

$40K/yr - $74K/yr

2+ years exp

The Medical University of South Carolina (MUSC) is seeking an Administrative Coordinator I for their Division of Surgical Oncology. This role involves providing high-level administrative support to surgeons, managing patient referrals, scheduling surgeries and appointments, and assisting with various administrative tasks to optimize the surgeons' time.

Health CareHospitalMedical

Responsibilities

Perform duties as clinical scribe for outpatient clinical appointments for five surgical oncologists

Manage patient referrals ensuring that all outside records are reviewed, scanned and appropriate ancillary tests/pathology have been reviewed or requested and received

Assist with tracking CME credits, membership applications and licenses, coordinate reimbursements, sort and respond to mail correspondence, coordinate physician schedules, including scheduling meetings, coordinate airfare/hotel/ground transportation

Take verbal orders, written orders, and medications, arrange for testing/follow up (CT, MRI, referrals, interventional radiology, etc.) and check for results to review with surgeon, and ensuring appropriate pathology have been reviewed, requested and received

Manage and schedule clinic appointments when needed, revise clinic schedules as necessary, review clinics prior to clinic date to ensure that they are scheduled appropriately

Manage inbox’s; reply to patient phone calls and MyChart messages

Complete posting slips and review OR orders/chart, coordinate with surgery scheduler for accuracy to improve OR work flow, and perform pre-op and post-op education

Other duties as assigned

Qualification

CMA certificationBLS certificationOncology experienceEPIC experienceMicrosoft OfficeTyping skillsPatient service skillsTeamworkCommunication skillsOrganizational skills

Required

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services

Preferred

CMA (AAMA) certified or equivalent preferred

BLS certified

2 or more years Oncology experience preferred

Strong teamwork, communication, and organizational skills a must

Excellent patient service and communication skills a must

Ability to plan, organize projects and prioritize a must

Must be able to follow written and oral instructions of a complex nature

Excellent typing skills and computer experience with Windows, Microsoft Office, and Adobe Acrobat a must

EPIC experience a plus

Ability to exercise discretion in interpreting and applying established University, Hospital, and/or Departmental policies and procedures

Ability to establish and maintain effective working relationships

Must communicate effectively

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees