NEOGOV · 3 months ago
Board Secretary
Costa Mesa, CA
Full-time
Onsite
Senior Level
$122K/yr - $168K/yr
5+ years expMesa Water District is a dynamic public agency seeking a highly skilled Board Secretary to provide executive support to its Board of Directors. The role involves preparing Board agendas, ensuring compliance with the Brown Act, and managing Board member logistics while maintaining discretion and professionalism.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Assists the General Manager and Administrative Services Manager in planning, organizing, implementing, reviewing, and monitoring the activities and operations of the Board; assists with planning Board and District calendar of activities and meetings; coordinates activities with and among District departments relating to Board meetings
Prepares materials for the Board including Board and Committee meeting agendas, packets, minutes, correspondence, and related items; ensures compliance with Brown Act and all other related laws for Board meeting agenda, materials, posting requirements, and minutes
May Attend Board and committee meetings for the Board of Directors; takes notes and records Board actions; reviews draft minutes and uploads the approved minutes on the website; substitutes for the District Secretary in her absence
Provides staff support in the preparation of Board policies (e.g., resolutions and ordinances) prior to their adoption by the Board; writes resolutions, ordinances, proclamations and staff reports, when needed; prepares and advertises notices of public hearings; posts and displays notices in accordance with legal requirements
Conducts research, prepares, revises, and implements various administrative policies, procedures, rules, and regulations in accordance with sound organizational practices; develops and revises office forms and report formats; establishes procedural manuals for clerical support services for assigned areas. Researches, collects, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; writes reports that present and interpret data, identify alternatives, and make and justify recommendations; prepares reports to support District compliance with policies, procedures, and regulatory requirements. Participates in program and policy development and implementation; participates in project management activities including large-scale projects involving extensive planning, coordination, follow-up, and reporting
Prepares and processes the Board of Director’s payroll, communication, and mileage reimbursement
Attends and participates in a variety of meetings and workshops including, managers meetings, staff meetings, meetings with consultants and vendors, community meetings, and meetings with other agencies; prepares information; facilitates meetings; presents and discusses ideas and/or recommendations
Coordinates Board election documents with the County and annual Conflict of Interest statements
May respond to request for public records and/or accept subpoenas on behalf of the District
Performs related duties as required
Qualification
Required
Extensive experience supporting elected officials, boards of directors, or executive leadership in public agencies
Expertise in California public meeting laws, including the Brown Act
Strong experience preparing, reviewing, and managing Board packets, agendas, minutes, and official correspondence
Demonstrated ability to draft and manage resolutions, ordinances, proclamations, and staff reports
Professional, calm, and confident presence in the Boardroom
Excellent interpersonal and communication skills, including the ability to follow up with Board members and collaborate across multiple departments
Strategic and critical thinker – able to plan Board agendas, coordinate workshops, and balance topics for efficient decision-making
Discretion, self-awareness, and strong relationship-building skills
Skilled at managing Board-related logistics, including travel, reimbursements, conferences, memberships, and payroll
Resourceful, detail-oriented, and able to handle complex information and confidential materials independently
Proficiency with MS Office (Word, Excel, PowerPoint), Adobe Pro, and document formatting for professional presentations and reports
Ability to work independently while supporting leadership priorities and multi-department coordination
Equivalent to a bachelor's degree from an accredited college or university with major course work in public or business administration, engineering, journalism, or a related field
Five (5) years of public administration experience, including at least two (2) years of administrative experience supporting elected officials
Knowledge of California governmental public meeting and information regulations; the Brown Act and Public Records Act; pertinent federal, state, and local laws, codes, and regulations
Knowledge of operational characteristics, services, and activities of the functions, programs, and operations of the Office of the General Manager and Administrative Services Department
Knowledge of advanced methods and techniques of data collection, research and report preparation, administrative, organizational, economic, and procedural analysis, statistical and financial analysis
Knowledge of principles and practices of records management and modern office procedures
Knowledge of principles and techniques for working with groups and fostering effective team interaction
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar
Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination
Ability to oversee and participate in the management of the administrative functions and operations of the Board of Directors
Ability to perform responsible and difficult professional analytical and administrative duties involving the use of independent judgment and personal initiative
Ability to prepare a variety of clear and concise reports; review and analyze technical documents and proposals; maintain accurate records and files
Ability to advise and provide interpretation regarding the application of policies, procedures, and standards to specific situations
Ability to effectively provide staff leadership and work direction
Ability to maintain sensitive and confidential information
Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed
Ability to effectively represent the department and District in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations
Ability to independently organize work, set priorities, meet critical deadlines, and follow-up on assignments
Ability to use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines
Ability to effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work
Benefits
Holidays – Mesa Water provides full-time employees with 107 holiday hours per year, comprised of twelve observed holidays (96 hours) and (11) floating holiday hours.
Vacation – Employees accrue between eighty-eight (88) and one hundred and sixty (160) hours annually, depending on tenure. Accrued time is available to use after six months.
Sick Leave – Employees accrue ninety-six (96) hours per year, with no maximum accrual cap.
Retirement – Mesa Water employees participate in CalPERS retirement.
Cafeteria Plan Benefits – Employees receive a $2,400 “Flex Credit” allocation per month to be used towards health benefits including medical, dental and vision. Flex credits not used towards benefits may be taken as additional taxable non-“Persable” income.
Deferred Compensation – A voluntary Deferred Compensation Plan (Section 457) is available to employees through Empower Retirement. Eligible employees may receive dollar for dollar employer match up to 3.5% of salary per calendar year.
Flexible Spending Account (FSA) – Employees may participate in either or both of Mesa Water's Section 125 plan flexible spending accounts: Dependent Care Reimbursement (eligible upon hire) and Medical Expense Reimbursement (after one-year).
Life Insurance – Full-time employees are covered by $200,000 in group term life insurance paid by District (benefit decreases at age 65).
Long Term Disability (LTD) – Full-time employees receive District-paid LTD insurance coverage equal to 2/3 of salary ($12,000 maximum monthly benefit) after a 90-day waiting period.
Short-Term Disability – The District participates in State Disability Insurance (SDI).
Automobile Allowance – Management employees receive an Automobile Allowance per month.
9/80 Work Schedule – Employees are offered a 9/80 work schedule with every other Friday off.
Tuition Reimbursement and Educational Incentives
Salary Increases – Based on performance, new Mesa Water employees are eligible for merit step increases at 6-months and 12-months, and annually thereafter.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
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Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
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2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
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2025-10-31
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