University of Chicago · 3 months ago
Administration and Operations Coordinator
Chicago, IL
Full-time
Onsite
Senior Level
$24.04/hr - $31.25/hr
5+ years expThe University of Chicago is seeking an Administration and Operations Coordinator for the Chicago Center of HIV Elimination. This role involves supporting recruitment, operations, and administrative tasks to enhance the center's effectiveness in HIV testing and prevention interventions.
Higher Education
Responsibilities
Preparing space for the day: (1) Refilling condom/lube bowls (2) Preparing water and coffee station (3) Arranging waiting area (4) Arranging conference room tables/chairs (5)
Preparing iPads/Laptops for client check-in, Completing community member consent forms and releases of information for services and research
Collecting contact information and demographic information from community members for service and research follow ups
Supporting outreach events for recruitment for research
Overseeing space scheduling for meetings, interviews, and community events
Evenings and weekend availability for event support as needed
Attending team meetings and required trainings
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports
Performs other related work as needed
Qualification
Required
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree)
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline
Resume/CV (required)
Cover Letter (required)
Preferred
Experience working with and/or providing care to LGBT populations, Black and Latinx community members
Experience working in the HIV field
Previous administrative support experience
Demonstrated effective leadership and teaching skills
Strong organizational skills
Strong knowledge of program subject matter
Strong interpersonal skills and the ability to work both independently and as part of a team
Flexibility
Creativity
Ability to manage stressful situations
Ability to maintain confidentiality
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines
Proficiency in the use of Microsoft Applications, including but not limited to Outlook, Excel, and Word
Demonstrated written and verbal communication skills and strong analytical skills
Ability to work on multiple projects
Ability to adapt to dynamic clinical environments such as the emergency department and work with flexible schedules
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
University of Chicago
One of the world’s great intellectual destinations, the University of Chicago empowers scholars and students to ask tough questions, cross disciplinary boundaries, and challenge conventional thinking to enrich human life around the globe.
10001+ employees
H1B Sponsorship
University of Chicago has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (341)
2024 (318)
2023 (285)
2022 (233)
2021 (179)
2020 (172)
Funding
Current Stage
Late StageLeadership Team
Benedicte Nolens
Distinguished Executive in Residence
Recent News
2025-11-08
San Gabriel Valley Tribune
2025-10-23
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