PACO Group, Inc. · 3 months ago
Executive Assistant -- Gateway
New Jersey, United States
Full-time
Onsite
Mid Level
$35/hr - $40/hrPACO Group, Inc. is seeking a highly organized and proactive Executive Assistant to support senior executives at the Gateway Development Commission. In this pivotal role, you will ensure seamless day-to-day operations by providing high-level administrative and organizational support to our leadership team.
Civil EngineeringConstructionConsultingProject Management
Responsibilities
Manage executive calendars, appointments, and travel arrangements efficiently to optimize time and resources
Prepare and organize documents, presentations, and reports for meetings and events
Serve as a liaison between executives and internal/external stakeholders, ensuring clear and professional communication
Prioritize and manage incoming correspondence, including emails and phone calls, with discretion
Coordinate special events, conferences, and board meetings with attention to logistics and detail
Handle sensitive and confidential information with integrity
Conduct research and compile data to support executive decision-making
Collaborate with administrative staff to enhance overall office efficiency
Attend meetings and draft minutes as directed
Keep executives informed of time-sensitive matters and ensure appropriate follow-up
Develop and maintain systems to streamline administrative workflows
Manage electronic and paper filing systems, including confidential materials
Perform additional administrative duties and special projects as assigned
Qualification
Required
Prior experience working on Amtrak, NJ Transit, New Jersey, New York State DOT and/or Port Authority of New York and New Jersey projects
Skilled at managing multiple priorities, deadlines, and shifting demands with efficiency and accuracy
Strong verbal and written communication; capable of drafting correspondence and reports that are clear, concise, and professional
Maintains the highest level of integrity when handling sensitive or confidential matters
Builds and maintains strong relationships across all organizational levels and external partners
Uses critical thinking and initiative to identify challenges and implement effective solutions
Comfortable using technology and productivity tools, including video conferencing platforms, project management software, and collaboration tools
Thrives in a dynamic environment and adjusts seamlessly to changing priorities or executive needs
Demonstrates precision and thoroughness in all tasks, ensuring quality and consistency in deliverables
Maintains composure under pressure and consistently represents the organization with excellence
Proven experience as an Executive Assistant or in a similar administrative role supporting C-level or senior management
Exceptional organizational, time management, and multitasking skills
Excellent written and verbal communication with strong attention to detail
Proficiency in Microsoft Office and Google Workspace; ability to learn new software quickly
Demonstrated ability to work independently and anticipate executive needs
Professional demeanor and strong interpersonal skills to interact effectively with diverse stakeholders
High School Diploma
Preferred
Bachelor's degree preferred (or equivalent relevant experience)
Benefits
401(k) and Employer Matching
Health Insurance
Dental Insurance
Group Life Insurance, LTD, and AD&D
Paid Time Off
Paid Holidays
Professional Development Assistance
Company
PACO Group, Inc.
PACO believes that reputation is not just a buzzword, but a fundamental aspect of any organization's success.
Founded in 1989
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Frank Otero
President & CEO
Recent News
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