Harlan Global Manufacturing, LLC · 3 months ago
Administrative Assistant – Aftermarket/OEM Sales Department
Kansas City, KS
Full-time
Onsite
Entry Level
2+ years expHarlan Global Manufacturing, LLC is seeking an Administrative Assistant for the Aftermarket/OEM Sales Department to provide comprehensive administrative and clerical support to the sales team. The role involves assisting with order processing, maintaining records, and ensuring efficient operations while delivering excellent customer service.
AutomotiveManufacturing
Responsibilities
Prepare sales quotes, proposals, and customer correspondence
Enter and track customer orders, ensuring accuracy and timely processing
Support the preparation of bids, contracts, and other customer documentation
Act as a liaison between customers and the sales team, addressing inquiries and resolving issues promptly
Assist in maintaining strong relationships with key customers, distributors, and OEM partners
Maintain organized electronic and paper filing systems for sales records, price lists, and customer information
Schedule and coordinate meetings, travel arrangements, and department calendars
Prepare regular sales reports, dashboards, and performance summaries
Update and maintain customer and sales data in CRM and ERP systems (e.g., Odoo, SAP, or similar)
Generate reports and analyze sales metrics as requested by management
Work closely with production, purchasing, and logistics to ensure accurate order fulfillment and delivery schedules
Support the marketing team with product literature, catalogs, and promotional materials when needed
Assist with expense reporting, supply ordering, and other administrative tasks as required
Provide backup support for other administrative roles as needed
Qualification
Required
High school diploma or equivalent required
Minimum 2–3 years of administrative experience, preferably in a manufacturing, industrial, or sales environment
Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Experience with CRM/ERP systems (e.g., Odoo, SAP, Salesforce)
Excellent written and verbal communication skills
Strong attention to detail, organizational, and time management skills
Ability to multitask and work in a fast-paced environment
Preferred
Associate's degree or higher preferred
Familiarity with aftermarket or OEM product sales is a plus
Company
Harlan Global Manufacturing, LLC
Your ramp-side operations don’t need any added complications.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase