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Guidepost Solutions · 3 months ago

Accounting and Payroll Assistant

New York, NY

Full-time

Onsite

Entry Level

$50K/yr - $55K/yr

2+ years exp

Guidepost Solutions LLC is seeking an Accounting and Payroll Assistant to manage payroll timesheets and expense reviews while coordinating office and administrative duties. The role requires excellent communication skills, attention to detail, and the ability to work efficiently under time-sensitive deadlines.

ConsultingCyber SecurityGovernmentInformation TechnologySecurity

Growth Opportunities

Responsibilities

Liaison with accounting, HR Payroll and the production teams to ensure proper and accurate submittals for time, expense, and payroll. Assess, evaluate, and facilitate processes to help determine what is most efficient in order to meet time sensitive deadlines

Work with regional offices to review, collect, and compile timesheets to ensure time is entered on-time, accurately and in compliance with both state and government regulations for both salaried and hourly employees; work with accounting to make needed time entry adjustments

Work with regional offices to review all submitted expenses to ensure receipts match submitted expense entries; work with accounting to make adjustments

Review and reconcile all invoices and process billing for all office (non-project) needs

Provide senior leadership support, as needed

Review active projects to ensure job folders have fully executed contracts

Assist in complying with certifications and project insurance requirements; order requested insurance certificates and endorsements based on contractual requirements

Research project contracts against A/R report

A/P for Dallas and Chicago; expenses for Singapore and London offices

Monitor and run reports for billable hours, posted transactions and project details

Main point of contact for building maintenance, general office administration (i.e., new hire onboarding, etc.)