The Tatitlek Corporation · 4 months ago
Secretary III
US-CA-San Diego
Full-time
Onsite
Mid Level
$26.34/hr - $26.34/hr
4+ years expThe Tatitlek Corporation is a company that works closely with government personnel to meet administrative needs. The Secretary III role involves preparing various official documents, managing schedules, and providing administrative support to project staff.
Civil EngineeringConstructionFacilities Support ServicesMapping ServicesProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Prepares documents including correspondences (official correspondence, letters, first endorsements, memorandums, messages and form letters), instructions, notices, transmittals, special directives, technical reports, training deficiency reports, Plan of the Day/Week, officer and enlisted evaluations, military and civilian awards. Prepares documents in accordance with the Naval Correspondence Manual as well as formats/inputs, edits, retrieves, copies, and transmits text, data, and graphics
Maintains an incoming and outgoing log of naval correspondence, schedules meeting rooms, shreds documents and Naval Messages
Monitors leadership schedules/calendars and makes arrangements for conferences/meetings and assembles established background materials
Reviews and proofs correspondence/documents for grammar and spelling
Orders supplies using AbilityOne and reviews/inputs travel/authorizations/ vouchers using Defense Travel System (DTS). Uploads military travel data in BUPERS Online (BOL) Personnel Tempo (PERSTEMPO) system
Tracks training completion utilizing Fleet Training Management and Planning System (FLTMPS)
Creates, routes, tracks and follows-up on routine message traffic
Monitors the Navy Standard Integrated Personnel System (NSIPS) e-leave
Performs Command Pay and Personnel Administrator (CPPA) and/or Command-Level Access Manager (CLAM) functions
Provides clearance verification and processes visitor authorization request access utilizing the Defense Information System for Security (DISS)
Updates and maintains student information in CeTARS
Knowledge in the use of the more advanced functions of Microsoft Word, Excel, PowerPoint, and Outlook
Collects information and responds to routine inquiries and/or prepare periodic reports
Selects appropriate methods from a wide variety of procedures and/or makes simple adaptations and interpretations from substantive guides and manuals
Traditional administrative/clerical support roles
Some work is completed without established procedures
Other duties as assigned
Qualification
Required
High school diploma/GED or equivalent
Military administrative experience
Four (4) years of secretarial experience
Verifiable experience in Microsoft Word, Excel, PowerPoint and Outlook
Experience with basic correspondence, filing, scanning, reproduction, faxing, answering telephones, maintaining supply inventories, sorting mail and/or greeting visitors
Ability to type 60 words per minute
Must be able to effectively communicate orally and in writing
Experience to edit and reformat written or electronic drafts
Experience with office terminology and practices
Ability to work in a support role supporting senior management and team
Ability to develop effective working relationships across all organizational lines
Ability to handle information of a highly sensitive and confidential nature
Ability to prioritize and organize own work to meet agreed upon deadlines
Ability to work with others as part of a team
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance
U.S. Citizenship is required
Must have the ability to obtain and maintain a security clearance
A satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required
Company
The Tatitlek Corporation
The Tatitlek Corporation is a contractor that provides satellite imagery, IT, facilities operations and maintenance services for the region.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase