The Tatitlek Corporation · 3 months ago
Procurement Support Specialist I
US-MD-Bethesda
Full-time
Onsite
Entry Level
$20.42/hr - $20.42/hr
1+ years expThe Tatitlek Corporation is a company that provides various services, including procurement support. The Procurement Support Specialist I will assist with logistics requirements, process procurement requests, and ensure accuracy and compliance with government regulations.
Civil EngineeringConstructionFacilities Support ServicesMapping ServicesProject Management
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Input document identification elements into a data tracking program to allow systematic tracking of the requisition throughout the procurement process
Review documents to ensure all requisite information has been provided by the end user
Define an approach for prioritizing data analytic calculations for operational medicine supporting the adequacy and proficiency clinical and non-clinical entities to support current and future warfighter requirements
Evaluate requests to ascertain the appropriate utilization of mandatory sources and identify prohibited purchases
Determine whether procurement can be conducted within the command or if assistance from other commands is required
Process Procurement Requests in accordance with BUMED SOPs
Process all requests within seven (7) business days of receipt
Furnish product information, including pricing details, by leveraging internet resources to conduct thorough research. Additionally, the contractor shall address customer inquiries within one business day of receipt
Assist clients in identifying potential sources
Provide clients status updates on documents
Address inquiries regarding invoices and payment statuses
Determine if the school has an existing Educational Service Agreement for tuition requests. On receipt of new or modified ESA’s, contractors shall update POC list, file a copy of the ESA in the master ESA file, archive any replaced ESA
Receive phone calls, emails, or communications through collaboration platforms from customers. Interactions will involve individuals ranging from peers to senior personnel within the organization, as well as representatives from universities and other businesses
Conduct telephone inquiries with universities and other institutions to confirm pricing, validate points of contact, and collect any additional information as necessary
Review requisitions for accuracy, and time & date stamp
Screen for mandatory sources and request for prohibited items
Email program manager to validate information on the request
Log requisitions into a database
Create a file for new requisitions or retrieve current files for modifications as needed
Assemble and maintain all contracting files for current and prior fiscal years
Organize and update document files to ensure a comprehensive procurement history readily available
Ensure files include customer request, ordering documents, and purchase orders. (Files may include additional documents that include sole source justifications, statements of work, modifications, and any other pertinent procurement documentation.)
Ensure files are reviewed on an annual basis to identify and eliminate excess paperwork in preparation for archiving. (The archiving process typically necessitates the relocation of files to alternative filing cabinets or the placement of documents into storage boxes, thereby ensuring a well-organized and accessible documentation system.)
Enter required information into EPS or other designated system to generate an ordering document DD1155 for new request, SF 30 for modification requests, any other forms as required
Assist in the compilation of data requested for various assessments, including the Medical Inspector General (MEDIG), Procurement Performance Management Assessment Program (PPMAP), audit readiness spot checks, quarterly evaluations, and other inspections or assignments that may arise
Utilize automated systems alongside a meticulous manual review of records to ascertain the status of procurements
Provide a summary of findings within three (3) business days following receipt of request
Send emails to those listed on the distribution lists as part of this procedure
Qualification
Required
1-3 Years experience in procurement or contract administration
High School Diploma
Proficiency in contract drafting, review, and negotiation at a basic to intermediate level
Experience supporting or leading project management activities for large contracts or multiple smaller projects
Ability to work independently or collaboratively, managing individual contracts with attention to detail and deadlines
Capable of making routine decisions and escalating complex issues as needed for further guidance
Strong communication skills for interacting with internal stakeholders and conducting basic client/vendor correspondence
Organizational skills to assist in managing multiple contracts simultaneously
Strong communication skills, evident in both written and spoken English
DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance
U.S. Citizenship is required
Must have the ability to obtain and maintain a security clearance
A satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required
Company
The Tatitlek Corporation
The Tatitlek Corporation is a contractor that provides satellite imagery, IT, facilities operations and maintenance services for the region.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase