Exponent · 5 hours ago
Administrative Assistant
Denver, CO
Full-time
Onsite
Mid Level
$55K/yr - $70K/yr
3+ years expExponent is a premium engineering and scientific consulting firm dedicated to solving unique challenges for clients. The Administrative Assistant will provide high-level support for professional consultants and corporate staff, performing a variety of administrative tasks.
Consulting
Responsibilities
Setting up new projects in our electronic system and run conflict checks
Drafting retention letters and statements of work
Printing and collating project binders
Editing documents and reports for formatting, grammar, spelling, and content review, including large (250+ page) reports
Organizing final project documents prior to submission
Coordinating and maintaining schedules and travel arrangements
Preparing and processing expenses
Assisting with accounts receivable collection, invoicing, purchasing
Assisting consultants with ad-hoc requests
Logging Evidence and Unit Charges
Ensuring all projects are set up accurately and work product complies with corporate policy
Downloading file materials, scanning documents, and completing materials received lists
Providing front desk coverage including low-volume phone coverage and greeting visitors
Maintaining inventory, organization and upkeep of supply/copy room, conference rooms, and kitchen area
Handling mail and shipping/receiving
Coordinating onsite meetings for internal and external client meetings, including setting up web conference systems, catering, room setup/clean-up
Supporting facilities requests administratively (both from corporate and the building management)
Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)
Assisting Human Resources with local candidate interview scheduling
Contributing to the in-office culture through event coordination and planning of employee celebrations, holiday parties, etc
Qualification
Required
Minimum 3 years of administrative experience, including support to a team and senior/executive-level staff
Exceptional attention to detail and ability to manage multiple tasks simultaneously
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong editorial and proofreading skills
Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills
Demonstrated problem-solving skills and initiative
Committed to quality work product both for independent tasks and team projects
Demonstrated self-starter who shows initiative
Motivated and committed to learning new systems, processes, skills
Ability to multi-task, work under critical time deadlines, re-evaluate priorities, and interact with all levels of professional staff
Exposure to sensitive information will necessitate considerable use of tact, diplomacy, discretion, and judgment
Must be able to lift, push, pull a minimum of 20 lbs
Preferred
Bachelor's Degree
Experience working in a professional services firm or law firm is a plus
Working experience with Vision/VantagePoint is a plus
Prior experience with running conflict checks is a plus
Proficiency in online conferencing tools (e.g., Microsoft Teams)
Benefits
Access benefits information on our Life@Exponent page:
Company
Exponent
With over 90 scientific and engineering disciplines, Exponent’s staff of approximately 900, located in 20 offices throughout the USA
1001-5000 employees
H1B Sponsorship
Exponent has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (13)
2023 (8)
2022 (12)
2021 (7)
2020 (6)
Funding
Current Stage
Late StageLeadership Team
Cathy Chen
Senior Managing Engineer
Recent News
2025-10-31
2025-10-31
Company data provided by crunchbase