Wake County Public School System · 4 months ago
Secretary to Senior Director
Cary, NC
Full-time
Onsite
New Grad, Entry LevelWake County Public School System is seeking a Secretary to support the Senior Director and Directors in Special Education Services. The role involves performing secretarial duties, managing schedules, and providing administrative support while ensuring effective communication and customer service.
Education Management
Responsibilities
Performs secretarial duties while prioritizing and completing tasks in a timely manner
Provides administrative support to Senior Director and Directors in SES
Answers incoming phone calls from parents and others seeking information regarding special education services
Creates and processes purchase orders and direct pay requests; orders, receives and distributes supplies for department; processes contracts, service agreements, and payments for agreements generated by Special Education Services
Organizes and assists with logistics of various meetings for and within the department. Prepares travel arrangements for the senior director and assigned directors traveling outside of Wake County
Monitors and processes time records for departmental staff including leave requests and reports; processes travel reimbursement requests for departmental staff
Assists with completion of Personnel Activity Reports
Assists with budget inquiries and runs budget summaries in Oracle
Assists with processing record requests, including picking up records from schools, copying and redacting records
Performs other related duties, as assigned
Qualification
Required
Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps
Effective time management and organizational skills
Excellent customer service skills with the ability to calmly route concerns to appropriate staff
Critical thinking and problem-solving skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to maintain confidentiality
Ability to pay strong attention to detail
Ability to work independently without close supervision
Ability to establish and maintain effective working relationships with school system staff, parents, community groups, vendors, external agencies, and the public
High school diploma or equivalent
Experience in a secretarial or related field
Hold and maintain a valid motor vehicle operator's license according to the State of NC requirements
Preferred
Associate's degree or equivalent technical training
Secretarial experience in Central Services, a school, or academic setting
Experience using PowerSchool, ECATS, and Oracle
Experience in managing and maintaining budget and payroll functions
Company
Wake County Public School System
Wake County Public School System is the largest school system in the state and the 16th largest in the nation, providing preK-12 education.
Founded in 1976
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Shashi Buddula
Chief Technology Officer
Stacy Lee
CTO Wake County Public School System
Recent News
Government Technology US
2025-05-17
2025-02-25
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