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The New School · 3 months ago

Financial Operations Manager

A - 66 West 12th Street

Full-time

Hybrid

Entry, Mid Level

$83K/yr - $83K/yr

2+ years exp

The New School is a progressive institution located in New York City, dedicated to redefining education and creativity. The Financial Operations Manager will oversee finance operations and contract management for the Tishman Center, ensuring financial integrity and compliance while supporting cross-functional workflows.

EducationUniversities

Responsibilities

Manage day-to-day financial transactions, including bookkeeping, accounts payable/receivable, ledger reconciliation, and cash flow tracking

Ensure accurate financial recordkeeping, adherence to internal controls, and preparation of standard reports in coordination with the Director

Oversee the processing of vendor payments, reimbursements, and honoraria in accordance with university finance systems and policies

Coordinate with external consultants on contracts, deliverables, and payments

Support budget planning, fiscal year-end closeout, and forecasting activities

Manage internal financial systems and administrative processes, providing staff training as needed and developing process guides

Maintain collaborative relationships with key university offices, including Finance, Accounts Payable, Procurement, Facilities, Events, IT, and ORS, by coordinating outreach and issue resolution in collaboration with other team members to resolve administrative matters and ensure compliance

Develop and maintain well-organized finance and administrative records, including tools and dashboards that translate data into actionable insights for Center-wide impact assessment

Analyze financial data, create dashboards, and support reporting to link financial performance with strategic objectives

May take on related projects or responsibilities as needed to support the evolving priorities and cross-functional initiatives of the Center

Lead the full contract lifecycle, including drafting, reviewing, tracking, and ensuring timely processing in compliance with university guidelines

Maintain collaborative relationships across University departments to coordinate activities, support communication, and resolve issues in partnership with team members

Coordinate the timely execution of contracts related to operations, events, and external services

Provide contract oversight for convenings and special projects

Monitor financial obligations and compliance within partnership agreements, anticipate potential risks, and recommend strategies to ensure alignment with strategic and funding goals

Support the Convenings Manager in planning and implementing logistics for regional and center-wide events, including managing contracts and payments, coordinating with partners and consultants, and overseeing the procurement of materials and supplies

Contribute to team planning meetings and help ensure an equitable distribution of event-related responsibilities across staff and throughout the annual cycle

Track and evaluate convening expenses to ensure alignment with Center priorities and identify opportunities for efficiency

Qualification

Financial operations managementContract managementProject managementBookkeepingGrant managementCommunicationInterpersonal skillsCollaborationFlexibility

Required

Bachelor's degree and two to five years of professional experience in bookkeeping, finance operations, contract administration, or nonprofit finance

Strong project management skills with a demonstrated ability to manage multiple priorities and workflows, along with proficiency in financial tracking, reporting, and reconciliations

Experience developing systems and processes that are inclusive, efficient, and scalable

Excellent interpersonal, written, and verbal communication skills

Demonstrated ability to manage multiple projects in a fast-paced, collaborative environment, balancing competing priorities while working independently and with cross-functional teams

Skilled at assessing needs and building inclusive, streamlined systems that enhance coordination and effectiveness

Flexibility to work occasional evenings or weekends