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Claflin University · 4 months ago

Associate Administrative Assistant/Follow-up Specialist (53006)

Orangeburg, SC, USA

Full-time

Onsite

Mid Level

$24K/yr - $25K/yr

4+ years exp

Claflin University is seeking an Associate Administrative Assistant/Follow-Up Specialist to manage project records and generate computerized reports. The role involves maintaining participant files, assisting in report development, and providing clerical support, including payroll preparation and customer service.

EducationHigher EducationUniversities

Responsibilities

Responsible for the files, the up keep of project records and will generate computerized reports

Maintain hard files on each of the participants including IPPs, making sure they contain all necessary information and documentation

Maintains complex and specific data on all project participants’ eligibility activities and services and academic progress and performance

Assist the Project Director with developing detailed reports and related information on the project for distribution to the university and the US Department of Education

Work collaboratively with other program personnel by maintaining calendars, collection and compilation of data, operating office equipment

Responsible for ordering supplies processing requisitions and invoices

Track program expenditures and maintain budget using excel

Provides customer service by greeting students, visitors and answering incoming calls

Accurately prepare and certify payroll, collect, process and audit leave forms

Assist with the supervision of work-study students and submit the work-study timesheets

Keep minutes of meetings and other documentation required for project administration

Provides project information to those who inquire by phone or in the project office

Perform routine clerical duties such as correspondence, filing and reception for the project staff

He/she will be responsible for carrying out the follow-up plan to track students who transfer to other institutions or enter graduate or professional school using surveys and Clearinghouse

Monitor and update inventory of all program assets (i.e. computers, printers, software, textbooks, test materials/assessments)