Cahaba Federal Solutions · 3 months ago
Administrative Support Specialist III
Arlington, VA
Full-time
Onsite
Senior Level
7+ years expCahaba Federal Solutions is a rapidly growing small business specializing in intelligence, prototyping and integration, systems engineering, and technology development. The Administrative Support Specialist III serves as a senior-level administrative professional providing executive and analytical support to Washington Headquarters Services (WHS) Directorates and senior DoD leadership, overseeing front office operations and managing correspondence and task management systems.
Artificial Intelligence (AI)Cyber SecuritySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Lead and coordinate all administrative operations within assigned WHS offices or directorates
Serve as the primary administrative liaison for senior leadership, ensuring effective communication, scheduling, and coordination of high-level activities
Manage and resolve complex scheduling and priority conflicts for senior officials
Draft, edit, and prepare executive-level correspondence, reports, and presentations for senior review and dissemination
Oversee task management systems (e.g., CATMS) to ensure all correspondence, actions, and deliverables are completed accurately and on time
Develop and implement standard operating procedures (SOPs) and process improvements to enhance workflow efficiency and effectiveness
Analyze administrative data and prepare reports, executive summaries, and special briefings
Coordinate logistics for classified and unclassified meetings, including visitor access and the secure handling of documents
Mentor and guide junior administrative staff; may serve as lead or task coordinator
Qualification
Required
High school diploma or equivalent required; Bachelor's degree in Business Administration, Management, or a related field preferred
Minimum 7–10 years of progressively responsible administrative experience supporting senior DoD or federal executives
Expert proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Access, Project) and Adobe Acrobat
Experience with CATMS, TMT, or similar correspondence/task tracking systems
Exceptional written and verbal communication skills, with demonstrated ability to prepare formal DoD correspondence
Strong analytical and problem-solving abilities
U.S. citizenship and an active, SECRET Security Clearance is required
Preferred
Bachelor's degree in Business Administration, Management, or a related field
Benefits
Blue Cross Blue Shield medical coverage
Guardian vision and dental insurance
Company-funded life
Short-term and long-term disability
Tuition reimbursement
Wellness benefits
Generous paid time off
Robust retirement plan solutions
Company
Cahaba Federal Solutions
Cahaba Federal Solutions specializes in integration, prototyping, modeling, and simulation services for defense sectors.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase