Cahaba Federal Solutions · 3 months ago
Administrative Support Specialist II
Arlington, VA
Full-time
Onsite
Senior Level
6+ years expCahaba Federal Solutions is a rapidly growing small business specializing in intelligence and technology development. The Administrative Support Specialist II provides advanced administrative and operational support to WHS leadership and staff, handling confidential information and contributing to office efficiency.
Artificial Intelligence (AI)Cyber SecuritySecurity
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Coordinate day-to-day office operations, including scheduling, correspondence management, and workflow tracking
Manage and monitor taskers, drills, and exercises through systems such as CATMS to ensure deadlines are met
Prepare and format executive-level correspondence, reports, and presentations for review by leadership
Coordinate and support meetings, prepare read-ahead materials, take notes, and track follow-up actions
Liaise with internal and external offices to ensure effective communication and timely completion of deliverables
Maintain records, reports, and documentation in accordance with WHS standards
Assist in process improvement initiatives to enhance administrative efficiency
Serve as a point of contact for visitors and callers, maintaining a professional demeanor in all interactions
Provide guidance and support to junior administrative staff as needed
Qualification
Required
Bachelor's Degree in Business Administration/ a related discipline
Minimum 6 years of administrative experience
Advanced proficiency in Microsoft 365 applications, including Outlook, Excel (pivot tables, formulas), PowerPoint, and Word
Experience using CATMS or similar task/correspondence tracking systems
Strong written and verbal communication skills
Demonstrated ability to prioritize and manage multiple deadlines independently
U.S. citizenship and an active, SECRET Security Clearance is required
Benefits
Blue Cross Blue Shield medical coverage
Guardian vision and dental insurance
Company-funded life
Short-term and long-term disability
Tuition reimbursement
Wellness benefits
Generous paid time off
Robust retirement plan solutions
Company
Cahaba Federal Solutions
Cahaba Federal Solutions specializes in integration, prototyping, modeling, and simulation services for defense sectors.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase