Archdiocese of Chicago · 3 months ago
Bookkeeper - Ascension - Oak Park - Vic. IV
Oak Park, IL
Part-time
Onsite
New Grad, Entry Level
$20/hr - $30/hrThe Archdiocese of Chicago, serving over 2.2 million Catholics, is seeking a Parish Bookkeeper to support the Pastor’s initiatives and manage the financial resources of the Parish. The role involves handling bookkeeping functions, preparing financial reports, and ensuring compliance with Archdiocesan policies.
CommunitiesEventsNon ProfitReligion
Responsibilities
Handles all bookkeeping functions including but not limited to:
Reconciles bank accounts
Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
Processes cash receipts, records/posts deposits
Posts wire transfers, ACH and credit card transactions
Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly
Posts payroll journal entries
Prepares monthly financial reports (as requested)
Oversees budget to actual and timely alerts on expense budget overruns
Assists with monthly, quarterly and annual journal entries
Ensures proper internal controls are in place and followed
Utilizes Archdiocesan best practices
Assists with preparing materials for Finance Council meetings
Submits payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission
Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments
Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures
Assists with fund raising events, pledge drives, and Parish offertory collections
Maintains files in an organized and timely fashion. Purges files as indicated by Archives and Record’s guidelines
Perform other responsibilities as assigned
Qualification
Required
Handles all bookkeeping functions including but not limited to: Reconciles bank accounts
Processes/posts accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in a timely manner
Processes cash receipts, records/posts deposits
Posts wire transfers, ACH and credit card transactions
Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly
Posts payroll journal entries
Prepares monthly financial reports (as requested)
Oversees budget to actual and timely alerts on expense budget overruns
Assists with monthly, quarterly and annual journal entries
Ensures proper internal controls are in place and followed
Utilizes Archdiocesan best practices
Assists with preparing materials for Finance Council meetings
Submits payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission
Assists with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments
Ensures that all Parish federal, state and local taxes are paid in accordance with federal, state and local regulations
Tracks vacation, sick and personal days for benefit eligible employees as required by Archdiocesan policies and procedures
Assists with fund raising events, pledge drives, and Parish offertory collections
Maintains files in an organized and timely fashion
Purges files as indicated by Archives and Record's guidelines
Perform other responsibilities as assigned
Benefits
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
Founded in 1843
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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