City of Homestead ยท 2 months ago
Administrative Coordinator (Grants)
St Paul, MN
Full-time
Onsite
Entry, Mid Level
2+ years expThe City of Homestead is seeking an Administrative Coordinator (Grants) for its police department, a role critical for securing funding for law enforcement programs and ensuring compliance with grant regulations. The coordinator will research grant opportunities, write applications, manage grants, and collaborate with department leaders to develop targeted proposals.
CommunitiesGovernmentNon ProfitPublic SafetyWellness
Responsibilities
Research and identify local, state, and federal grant opportunities related to law enforcement, public safety, and community policing programs
Coordinates, assists with, and writes grant applications, proposals, amendments, and budgets
Prepares agenda items for City Commission consideration regarding grant applications
Assists in monitoring grant fiscal records for compliance with local, state, and federal policies and grant contracts
Manages The Children's Trust grant and grant resources, including but not limited to:
Review program staff duties
Ensures accuracy and completeness of all program participants' files
Facilitates on-site monitoring visits
Acts as the department liaison to City Grants Administration & Management and community organisations and may attend grant seminars, conferences, and meetings related to potential funding
Stay informed on funding programs, including those from the Department of Justice (DOJ), Homeland Security, state agencies, and private foundations
Maintain a database of potential funding sources, deadlines, and eligibility requirements
Collaborate with department leadership, officers, and program managers to assess funding needs and develop targeted grant proposals
Write detailed, persuasive grant applications that align with the department's strategic objectives
Prepare and review documents including budgets, program descriptions, goals, and impact assessments
Ensure applications are submitted on time and meet compliance requirements
Monitor all active grants to ensure compliance with funding agency terms and conditions
Coordinate with the Grants Administration & Management division, Finance & Budget Department to implement programs, track expenditures, budget allocations, and fund usage by grant requirements
Prepare required reporting and documentation, including financial and project progress reports
Track the progress of grant-funded initiatives to ensure they meet goals, timelines, and budget constraints
Communicate regularly with project leads and staff to assess project status and resolve issues
Provide detailed status updates and reports to City Manager's Office, department leadership and funding agencies as required
Serve as the primary point of contact between the police department and funding organisations
Build relationships with key stakeholders, including government agencies, law enforcement associations, community partners, and funding entities
Support department staff in understanding and navigating grant opportunities and requirements
Develop and deliver training sessions for staff on grant opportunities, application processes, and compliance standards
Guide officers and department leaders on incorporating grant objectives into daily operations
Maintain detailed records of grant applications, awards, reports, and correspondence
Organise documentation for audits, evaluations, or funding agency reviews
Manage renewal processes for multi-year funding opportunities
Develop strategies for sustaining and expanding funding sources
Perform additional duties as assigned
Ensures Victim Advocates comply with the duties and responsibilities of their positions
Qualification
Required
Bachelor's degree in Criminal Justice, Public Administration, Business Administration, or a related field is required
Equivalent education and experience may substitute for required education
Two (2) to three (3) years of experience in grant writing and administration, preferably in law enforcement or public sector
Familiarity with the funding landscape for law enforcement, including federal grants (e.g., COPS, JAG)
Strong written and verbal communication skills, with experience in proposal writing
Analytical skills to assess funding needs and manage detailed grant documentation
Proficiency in grant management software and Microsoft Office Suite
Knowledge of financial tracking and reporting systems to manage and oversee grant budgets
Detail-oriented with organizational and multitasking abilities
Strong interpersonal skills to collaborate effectively with department staff and external partners
Ability to prioritize and manage multiple projects under tight deadlines
Professionalism and confidentiality in handling sensitive matters
Knowledge of law enforcement practices and community-based policing
Must possess a valid Florida driver's license with a clean driving record
Must pass a background screening process
Preferred
Certification in grant writing (e.g., Certified Grant Writer)
Benefits
Expanded retirement benefits
Stronger financial security for our employees
Company
City of Homestead
City of Homestead is a local municipality that offers education, economic development, business planning, and public safety services.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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