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AskBio Inc. · 1 hour ago

Executive Assistant, R&D

Durham, NC

Full-time

Onsite

Senior Level

5+ years exp

AskBio Inc. is a fully integrated gene therapy company dedicated to developing life-saving medicines. The Executive Assistant to the Chief Scientific Officer will manage administrative needs, including travel and calendar management, while collaborating with various stakeholders within the organization.

BiopharmaBiotechnologyHealth CareManufacturingMedicalMedical Device

Growth Opportunities

Responsibilities

Travel Management: Full travel management and planning across multiple sites and geographies of AskBio and Bayer. This includes research options and book flights, car, hotel, passport / visa(s), entertainment / dinners and ensures all itineraries and details are added to exec calendars / schedules

Complete expense reports and / or check requests, process invoices. Review Purchase Orders and track project expenses

Full global calendar management (calendar owner) includes scheduling all meetings (internal / external), logistical details such as scheduling across time zones, resolving conflicts, accepts meetings, maintains and manages executives' calendar to be current and up to date

Schedule meetings, appointments, and travel worldwide

Collects and provides prep in advance for exec which includes agendas, objectives, reports and materials as required

Coordinate meetings, events, and off-sites including but not limited to scheduling and agenda prep and dissemination

Provide CSO with consistent meeting reminders and details for each meeting

Ensure meeting room and Teams calls are set up as planned prior to meeting, ensure IT / Equipment fit meeting requirements, assisting with start of meeting includes turning on equipment, starting Zoom / conference call connection, ensuring participants in attendance

Order food, secure locations and set up, secure equipment resources needed, coordinate hotel and transportation services

Facilitate transitions between contacts and greet guests as appropriate

Develop a solid understanding of the complex, global environment and stakeholders at AskBio and Bayer

Interact credibly with individuals inside and outside of the company

Maintain team emails distribution lists

Manage highly confidential and sensitive information

Create and maintain org charts

Assist with passport and visas as needed

Manage vacation schedules

Order office supplies and equipment where needed

Qualification

Travel ManagementCalendar ManagementMS Office SuiteConfidential Information ManagementAdvanced CommunicationDependabilityCollaborationInitiative

Required

Bachelor's degree and 5+ years' administrative support experience OR High School Diploma and 9+ years' administrative support experience

Unrivaled organization skills with a keen ability to prioritize and juggle tasks and projects

Experience arranging and managing domestic and international travel

Strong experience and expertise using the MS Office suite (Outlook, PowerPoint, Excel and Word), Teams, SharePoint and Concur (Travel and Expense)

Maturity and discretion to manage and maintain confidential and sensitive information

Advanced communication skills, both verbal and written

Works well collaborating with others and networking with senior key internal / external stakeholders

Proven dependability, reliability, and resilience

Strong sense of urgency and a record of proactively taking initiative with minimal supervision

Preferred

Bachelor's Degree in a related field

Experience in arranging international travel

Company

AskBio Inc.

AskBio Inc., a wholly owned and independently operated subsidiary of Bayer AG, is a fully integrated gene therapy company dedicated to developing life-saving medicines and changing lives.

Founded in 2001

Chapel Hill, North Carolina, USA

501-1000 employees