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NEOGOV · 3 months ago

Executive Administrative Assistant III - Police Legal Advisor

Michigan, MI

Full-time

Onsite

Senior Level

$70K/yr - $91K/yr

5+ years exp

NEOGOV is part of the City of Detroit, and they are seeking an Executive Administrative Assistant III to support the Deputy Chief of the Office of the Legal Advisor. The role involves managing legal office administrative responsibilities, preparing legal documents, and coordinating various executive-level meetings.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assist, where necessary, with the litigation discovery process, including coordinating electronic and tangible document production and litigation record hold obligations

Manage all legal office administrative responsibilities and provide the Deputy Chief with administrative support

Prepare legal documents, assist with legal needs, and perform general office duties

Draft the first copy of legal documents, and proofread documents for grammatical and typographical errors. Including confidentially organizing all legal documents

Proofread and edit material for grammatical and factual accuracy, and revise legal documents and report drafts

Work on PowerPoint, creating presentations and proposals

Respond to general inquiries and produce information responsive to subpoenas and court orders

Respond to litigation discovery and handle requests for document production and interrogatories

Prioritize and organize time-sensitive projects, including transcription of in-house client proceedings

Prepare and coordinate meeting agendas, minutes, and PowerPoint presentations for various executive-level meetings

Review and track all incoming/outgoing electronic correspondence

Conduct all initial and accurate legal research and analysis, and provide information to the Lawyer

Interpret laws, rulings, and regulations in legal documents

Daily record keeping with electronic and hard copy filing of documents

Obtain relevant information from other organizations or agencies

Create and organize information and generate reference tools for easy use by the office

Prepare and format legal presentations and management reports to ensure accuracy and clarity

Maintain and update databases and tracking systems to ensure accurate and up-to-date information

Respond to all case-related queries

Ensure efficient and effective administrative information and assistance

Scheduling appointments and taking notes during meetings to ensure adequate follow-up with clients or other parties involved in legal proceedings

Maintain and manage attorney-client files, including ensuring that they are organized and up to date

Arrange travel arrangements such as flights, hotel reservations, and rental cars

Qualification

Legal writingLegal researchDocument managementMicrosoft OfficeParalegal certificationTime managementCommunication skillsOrganizational skills

Required

Bachelor's degree in Business, Law, Labor Relations, Criminal Justice, Organizational Development, Business Administration, or a curriculum closely related to the major activity of the employing department

Five years of increasingly responsible work experience supervising and coordinating general business activities (preferably in the employing department) and two years of experience supervising technical and clerical employees

Five years of legal experience in legal writing, research analysis in Police/Law Enforcement Litigation/Labor Employment

Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position

Preferred

Experience in a legal office with experience in legal administration is preferred

Proficiency working with Smartsheets, Adobe, Microsoft Office, and similar applications

Paralegal certification

Benefits

Medical - Eligible for hospital, surgical, and prescription drug benefits.

Dental

Vision

Life Insurance - Optional group insurance available to employee and their family. The City pays 60% of premium for first $12,500 of employee life insurance. Employee may purchase, at own expense, life insurance for spouse and each dependent.

Long-Term Disability Insurance (Income Protection Plan) - The City offers disability insurance through payroll deductions for persons who become disabled and who are not yet eligible for a service retirement.

Sick Leave

Vacation

Holidays

The City also has the following paid and unpaid leaves; funeral leave, Family and Medical Leave, jury duty, military duty leave, unpaid personal leave

City Employees Retirement System

ADVANCEMENT OPPORTUNITIES - Employees have many opportunities for growth and career advancement throughout all City departments and divisions.