IPC Systems · 1 day ago
Executive Assistant
New York, NY
Full-time
Hybrid
Mid, Senior Level
4+ years expIPC is a fintech company that focuses on the human element, supporting local markets with advanced cloud-based trading communications and connectivity solutions. The Executive Assistant will manage the schedules of top executives, handle administrative tasks, and ensure smooth office operations while demonstrating professionalism and attention to detail.
Communications InfrastructureFinancial ServicesTelecommunicationsTrading Platform
Responsibilities
Manage the CPO, CFO and CTO (and other executives as needed) business schedules in alignment with their priorities, ensuring accuracy and proactivity
Manage administrative tasks and ensure smooth operations within the office
Facilitate meeting agendas, coordinate logistics, secure Wi-Fi access, and manage security registration for guest visits
Oversee calendar management, scheduling meetings, tracking deliverables, and handling follow-ups
Engage in project management, including resource allocation, timeline tracking, and providing updates and issue resolutions in advance
Submit and approve expense reports and purchase orders
Create comprehensive travel itineraries for international trips
Coordinate all logistics for events, including offsite meetings, strategy sessions, and holiday parties
Pre-Event Planning
Venue and Vendor Coordination: Engaging with service providers for the provision, installation, and management of infrastructure required for the event, such as trader voice infrastructure
Documentation and Review: Documenting what worked, what didn't, and planning for improvements in future events
Prepare materials and documentation for executives to facilitate advance reading/preparation for meetings
Create and update organization charts as needed
Coordinate to assist with meetings, office space, and other logistics for IPC executives
Assist the Executive Chairman with the preparation and management of expense reports
Facilitate the coordination of meetings for the Executive Chairman, ensuring all logistics are handled efficiently
Develop and distribute questionnaires prior to all-employee calls to gather input and feedback
Collect and manage questions for all-hands meetings, ensuring a smooth and organized process
Qualification
Required
At least 4 years of experience supporting a top executive(s)
Good organizational skills, including time management and communication skills, both written and oral
High ability to prioritise tasks
Advanced knowledge of MS applications
Preferred
A minimum of 5 years of progressive administrative experience
Multitasking ability to be able to carry out more responsibilities as they arise throughout the day/week
Benefits
Competitive Base Salaries
Medical Coverage, Dental and Vision, Short/Long Term Disability, AD&D and Life Insurance Coverage
401(k) plan with matching contributions
Flexible PTO plus Public Holidays
Additional Time off for Charity Work and Volunteering
Pet Insurance
ID Theft insurance
Tuition Reimbursement
Certification Bonus Program
Access to “IPC University” our Internal E-Learning Platform
Structured Onboarding Training and Peer Mentor Support
Enhanced Parental Leave
Wellness Program
Employee Referral Scheme
Company
IPC Systems
IPC Systems is a consulting company that provides and services voice communication systems for financial companies.
1001-5000 employees
H1B Sponsorship
IPC Systems has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (7)
2023 (10)
2022 (14)
2021 (11)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
unknown2024-01-09Acquired
Leadership Team
Kurt Adams
Chief Executive Officer
Steve Stiglick
Senior Operations Manager - Japan & Korea
Recent News
2026-01-06
Company data provided by crunchbase