Apply on Employer Site

Watney Robotics Inc · 2 days ago

Executive Assistant to the CEO (with Office + Recruiting Ops)

San Francisco, CA

Full-time

Onsite

Mid Level

$100K/yr - $150K/yr

Watney Robotics Inc develops autonomous robots to support critical infrastructure growth. They are looking for an Executive Assistant to the CEO who will manage the CEO's schedule, oversee office operations, and coordinate recruiting efforts to ensure a smooth hiring process.

IndustrialIndustrial AutomationRobotics

Responsibilities

Own complex calendar, travel, and meeting prep across time zones; anticipate conflicts and negotiate priorities

Prepare briefs, pre-reads, agendas, and follow-ups; track action items to closure

Triage inbox, draft crisp communications, and coordinate investor/board and key customer touchpoints

Support special projects (fundraising materials, customer visits, demos, vendor negotiations) with tight confidentiality

Stand up and run day-to-day office ops: access/badges, supplies, lab/meeting spaces, vendor management, shipping/receiving coordination

Plan onsite events, exec offsites, customer walk-throughs, and all-hands

Manage facilities vendors (IT, cleaning, snacks/catering, safety/EHS basics) and track budget vs. plan

Partner with hiring managers and recruiting to drive a tight funnel: scheduling interviews, booking travel for candidates, onsite hosting and receipt reimbursement

Maintain candidate comms and a white-glove experience; including a fast response time

Help run interview panels, take notes where needed, and chase decisions within 24–48 hours

Own the exec and company operating cadence: weekly staff, OKR reviews, QBRs, board prep

Build lightweight systems (templates, checklists, trackers) that make the team faster every week

Qualification

Scheduling masteryOperational managementCommunication excellenceGoogle WorkspaceVendor managementHigh judgementService-orientedSystems thinkerBasic spreadsheetsEvent logistics

Required

Experience supporting a founder/CEO or senior exec in a fast-moving startup; exposure to hardtech/robotics or enterprise customers is a plus

Scheduling mastery across time zones; you protect focus time and land complex, multi-party meetings

Operational chops: you've run an office/facilities program or owned vendor management and budgets

Communication excellence: concise writing, clean docs, strong presence with investors, customers, and internal leaders

High judgement & discretion: trusted with sensitive information; calm under pressure

Tools: Google Workspace, Slack, Zoom, Notion, G-Drive; basic spreadsheets; Expensify/Concur

Preferred

Bonus for light design (Slides/Canva), event logistics, and Ashby ATS

Company

Watney Robotics Inc

Join us on our mission to deploy an abundant, intelligent workforce. Watney develops autonomous robots to enable the growth of critical infrastructure.

Founded in 2024