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Endeavor Health · 1 month ago

Administrative Assistant II, Edward Foundation

Naperville, IL

Full-time

Onsite

Mid, Senior Level

$22.14/hr - $33.21/hr

5+ years exp

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality care. The Administrative Assistant II will provide sophisticated administrative and project support to advance the goals of the Edward Foundation, ensuring operational efficiency and supporting fundraising efforts.

CommunitiesHealth CareMedicalTherapeutics

Responsibilities

Schedule and provide planning and execution support prior to, during, and after events, educational receptions, and virtual meetings, ensuring logistics are seamless (to include room set up, AV, catering, staffing registration, tracking and reconciling event attendance, invoicing)

Assist in the preparation and distribution of meeting materials, including drafting agendas and meeting minutes

Act as liaison with volunteer leadership, serving as a highly visible and interactive representative of the Foundation to include the Foundation Board of Trustees, Foundation Ambassadors, Associate Board, Physician Champions, etc. as well as donors, event attendees, and committee members

Provide administrative support to the Executive Director, coordinating schedules, calendars, meeting space, and agenda preparation

Handle verbal and written communication professionally and courteously, including inquiries and requests from Board Members, corporate leaders, system management, donors, volunteers and vendors and general Foundation emails

Compose reports, memos, letters, spreadsheets, presentations and correspondence with accuracy

Establish and maintain highly confidential files, records and projects with tact and discretion

Manage expenses, invoices, and other transactions for the Foundation team, including ensuring payments are processed on time through Workday

Conduct accurate and timely monthly reconciliation of expenses to align with monthly reporting requirements and budget cycle preparations

Processes all mail and scans backup gift documentation and checks to prepare for gift entry processing by the Development Operations Team

Perform donor/prospect-related data entry and hygiene in collaboration with Dev Ops colleagues to ensure timely and accurate reporting and pacing toward KPIs

Serve as primary point of contact for Foundation phone line and general email accounts

Assists with special projects and other duties, including coordinating all aspects of Scholarship Programs, managing third-party event partners and outside donations, etc

Qualification

Microsoft OfficeTime managementOrganizational skillsSalesforceWorkdayCompassionVerbal communicationWritten communicationProblem solvingTeam player

Required

Associates Degree required; Bachelor's Degree preferred

5 years of previous experience in an administrative support role

Thorough experience with current Microsoft Office software including Outlook, Word, Excel, and PowerPoint

Excellent verbal and written communication skills

Advanced time management and organizational skills, with keen attention to detail

Proactive and adaptable mindset

Strong judgement, problem solving and discretion to work with confidential information

Team player and ability to function well in a high paced environment, acting with professionalism, courtesy and tact when engaging with internal and external audiences

Ability to demonstrate compassion and empathy in a sensitive environment