IRG Realty Advisors, LLC · 2 months ago
Facilities Engineer/Operations Manager , Commercial Real Estate
Macon, GA
Full-time
Hybrid
Mid Level
3+ years expIRG Realty Advisors is a leading commercial real estate solutions provider headquartered in Ohio, focusing on enhancing communities through innovative real estate strategies. The Facilities Engineer/Operations Manager will assist the Property Manager in overseeing property operations and maintenance, ensuring projects are managed effectively and tenant needs are met.
Commercial Real EstateProperty DevelopmentProperty ManagementReal Estate
Responsibilities
Provides hands-on diagnosis of building systems and infrastructure including HVAC, plumbing, electrical, life safety, and fire protection/suppression
Manages several moving project parts of a project simultaneously
Ensures projects are on time, on budget, and within scope
Understands delivery, usage, and measurement of utilities and possesses skills to track and reduce consumption of utilities. Manage tenant utility billings, utilizing appropriate calculation methods
Maintain appropriate standards of physical maintenance and facilities operations
Supervises Contractors for all site and building needs, including responding to emergencies, even when after-hours. Drafts best practice scopes, collects and reviews bids and prepares maintenance contracts for all site and building systems and needs, and manages those contracts while overseeing and reviewing their work. Reviews, properly codes against the budget, and approves invoices via an online software system
Communicate with tenants regarding operational needs, including troubleshooting, comparing requests to lease language, and facilitating property maintenance when the tenant is affected
Oversees and manages the online work order system to ensure preventative maintenance and day-to-day work orders are completed within lease requirements, and best practices and in a timely manner. Request tenant maintenance direct bills, if any, to the property accountant to be added to the rent statement
Troubleshoot/value-engineer complex maintenance problems, develop creative solutions, and perform complex maintenance duties, as necessary, to find the most cost-effective and efficient solution
Interfaces with contractors and vendors; Creates written specifications and secures bids for services in accordance with the established bid process
Researches and evaluates new maintenance products and procedures
Solicits bids and negotiates with vendors for goods and services. Holds vendors accountable for the quality of work, billing accuracy, and adherence to property policies and procedures for all projects
Establishes schedules for repairs and preventive maintenance and ensures they are completed
Prepares and makes recommendations for the annual maintenance budget. Implements approved budget on a day-to-day basis and is accountable for operating the property within the budget guidelines
Develops and enforces operational protocol to ensure energy-efficient facility operation. Works with utility providers to discuss efficiency projects and rebate opportunities
Assists the Property Manager with developing fiscally responsible operational and maintenance policies, procedures, and plans
Prepares and makes recommendations for the annual maintenance budget. Implements the approved budget daily and is accountable for operating the property within the budget guidelines and management of annual operating and maintenance budgets
Maintain and manage property library files, building drawing files, as-builts, panel schedules, annual deliverables, contacts, and vendors
Utilize engineering, technical, and property knowledge to assist tenants with current work and fit-up needs
Create exhibits and assist leasing with necessary information, including square footage and building data. Strategize on layouts and locations
Manage site security, including contacting the authorities when necessary; assist in creating badges and maintaining the badging system; manage keys; verify buildings are secure; and provide new solutions to maintain a high level of security
Follows the guidelines of the IRGRA WORKFLOW Program to include elements of Vacancy Management (Vacancy Characterization and Review), Tenant Retention (Tenant Walkthrough, Tenant PM Compliance, Tenant Space Compliance), Compliance (Elevator Inspection), Fire System (Fire Riser Inspection, Fire Pump. Flow Test, Fire Panel Inspection, Sprinkler Pipe Integrity Testing, Impairment Management, Fire Protection, Analysis, Fire Pump Run, Fire Sprinkler Test, Backflow Inspection), Environmental (Water Treatment Test, Monitor Well Test, UST/AST Review), Operations (Site Inspections, Site Walkthroughs, Hot Work Management, Read Meters, High-Voltage Tests, Infrared Tests, Roof inspections, HVAC inspections, Grounds Review, Winterization), Leasing Support (Pre-Tour Review, Manage Tenant Improvements, Close-Out Walkthrough) and Budget/Capital (Budget Preparation, an inspection of Elements Under Service Agreements, RFP Preparation, Capital Plan Reforecast and Manage Capital Projects)
Qualification
Required
High school or Bachelor's Degree or equivalent experience
Minimum 3-5 years' experience in the facility or property management field
Strong ability to multi-task and work with deadlines under pressure
Excellent communication and organizational skills
Knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and/or CAD is very beneficial
Physical Demands: the ability to lift 50 pounds
Drivers license and reliable transportation to travel between sites
Company
IRG Realty Advisors, LLC
IRG Realty Advisors provides comprehensive commercial real estate solutions for corporations, owners/investors, institutional and governmental clients.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Mark Miley
Senior Vice President, Chief Operating Officer & Chief Financial Officer
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