University of Colorado · 2 months ago
Program Administrator
Colorado, United States
Full-time
Hybrid
Mid, Senior Level
$53K/yr - $67K/yr
2+ years expThe University of Colorado Anschutz Medical Campus is seeking a detail-oriented and proactive Senior Program Administrator to join the Office of Research Education. This senior-level role involves overseeing the financial, academic, and operational functions of PhD programs, while serving as a key liaison among various departments to ensure effective coordination and program management.
EducationHigher EducationUniversities
Responsibilities
Assist with recruiting, accepting, and orienting new students into the Ph.D. program while following appropriate university policies and procedures
Prepare student admission files from faculty review to program acceptance
Compile and manage all student data for tracking, advisement, intervention, and resolution of academic issues related to degree progress in accordance with university policies and procedures
Organize and coordinate all event planning for activities related to the Ph.D. program, including annual seminar series, program-specific specialty courses, scientific retreats, journal clubs, and new student recruitment
Sustain the program curriculum proposals by ensuring the integration and development of new courses within the CU Student Information System
Ensure that training grant database records are accurate and reliable
Act as a business and administrative resource for Ph.D. students, focusing on finances and academic affairs within the School of Medicine
Act as a liaison between the School of Medicine and the Ph.D. Programs by participating in and scheduling committee, faculty, and other meetings
Review and submit financial documentation in a timely manner to ensure funding is allocated appropriately. This includes submitting official function forms and vendor contracts for review and approval with significant time for all parties to review
Manage staff, faculty and student procurement following all university policies and procedures when processing expense reports, reimbursements, purchase orders, and gift card processes
Manage contract negotiations for events, including hotel and vendor agreement and ensure bills are charged appropriately
Perform other duties as assigned to support assigned Ph.D. programs and/or the ORE collectively
Qualification
Required
Bachelor's in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs
At least 2 years of broad and diversified professional experience that includes administrative responsibilities
A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis
Applicants must meet minimum qualifications at the time of hire
Preferred
At least 2-5 years of broad and diversified professional experience that has included administrative responsibilities
Experience working in a medical and/or academic setting
Experience with event planning and coordination
Experience working with University Information Systems (UIS), CU Student Information Systems (CU-SIS), PeopleSoft, Slate or similar electronic student information system
Experience supporting grant coordination, including preparation, tracking, and reporting
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 10/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Company
University of Colorado
University of Colorado offers higher education and serving as the catalysts in business, arts, health, and community growth.
10001+ employees
H1B Sponsorship
University of Colorado has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (184)
2024 (124)
2023 (163)
2022 (115)
2021 (86)
2020 (95)
Funding
Current Stage
Late StageTotal Funding
$0.5MKey Investors
US Department of EnergyUS Department of Commerce, Economic Development Administation
2023-07-27Grant
2023-01-26Grant
2021-04-06Grant· $0.5M
Leadership Team
Richard Schulick
Professor and Chair of Surgery
Recent News
Sports Business Journal
2025-12-28
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