Apply on Employer Site

Southeastern College · 3 months ago

Administrative Assistant to Campus President

Miami Lakes, FL

Full-time

Onsite

Entry Level

2+ years exp

Southeastern College is seeking an Administrative Assistant to support the Campus President with various administrative and clerical duties. This role involves coordinating meetings, managing the Campus President's office, and overseeing internal projects to ensure efficient campus operations.

Higher Education

Responsibilities

Responsible for coordinating and facilitating meetings

Coordinates and attends meetings as appropriate

Arranges meetings, conferences, special events, and luncheons for the Campus President

Prepares necessary material for meetings

Prepares and distributes meeting minutes

Assist with making travel arrangements, when necessary

Manages the Campus President calendar of events

Assists with scheduling and planning

Responsible for creating memorandums and other forms of communication for staff distribution

Assists with new hire processing and electronic on-boarding

Monitor and tracking employees time in the time-keeping system

Acts as a liaison between Campus and Human Resource Department

Assists with scheduling and planning

Ensures deadlines are met and enforced

Reviews and tracks completed tasks

Assists with the implementation of projects

Answers all calls forwarded

Greets visitors with a pleasant and professional demeanor

Conducts research and responds to request for information

Routinely responds to complaints and ensure they are addressed by Campus President

Maintains confidential and sensitive information

Provides support as required to problem solve and discuss concerns

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointWritten CommunicationOral CommunicationTime ManagementProblem SolvingGoal SettingConfidentiality

Required

High School Diploma or equivalent; or more than two years related experience and/or training; or equivalent combination of education and experience

General knowledge on the appropriate format for memorandums, letters, and other types of correspondence

Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft programs Word, Excel, and PowerPoint

Written Communication - Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings

Time Management - Organize prospect data, develop and follow an approach, and organize time; notify appropriate person with an alternate plan when needed

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions, and uses reason even when dealing with emotional topics

Confidentiality - Maintains confidentiality at all times

Goal setting - setting reasonable, yet high targets, and creating a plan for attaining those targets