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Ultra Maritime · 20 hours ago

Repair Coordinator/Office Admin

Victor, NY

Full-time

Onsite

Entry Level

$50K/yr - $60K/yr

2+ years exp

Ultra Maritime is a pioneering company delivering multi-mission solutions for naval forces worldwide. The Repair Coordinator/Office Admin role involves coordinating project activities and providing administrative support while also overseeing security protocols at the facility.

Aerospace

No H1B

U.S. Citizen Only

Responsibilities

Gathers program financial, schedule, and technical information to support simple to intermediate project controls and reporting

Monitors completion of project tasks through frequent communication with all members of the project team and supporting functions

Problem solves and negotiates priorities through manufacturing via attendance at production planning meetings and regular reviews

Prepares and maintains project plans, work breakdown structures and ETCs maximizing use of all available project management tools. These tasks would be accomplished mostly through Excel but might include exposure to MS Project

Prepares and maintains relevant business system information for contract execution

Welcome visitors, coordinate meetings, appointments and directing various administrative projects; plan in-house or off-site activities of the organization

Maintaining a working knowledge of systems functions, security policies, technical safeguards, and operational security measures

Assist in developing and implementing an effective system security education, training, and awareness program while commanding adequate resources

Qualification

Microsoft ProjectProject ManagementMicrosoft OfficeDoD ContractingOrganizational AbilitiesSecurity AwarenessCUI RegulationsSelf-motivated

Required

Associate's degree in accounting, Business, Finance, or a related field and two years of experience in business office functions, or an equivalent combination of education and experience

Proficient in the use of Microsoft Project or equivalent, and Microsoft Office

Preferred

Basic understanding of DoD contracting methodologies

Basic understanding of program management techniques

Self-motivated, accepts authority and responsibility

Strong Organizational Abilities- disciplined, sets priorities, meets deadlines, handles multiple tasks and responsibilities

Possesses basic knowledge of CUI (ITAR/EAR) regulations

Possesses or has the capacity to be trained to understand, explain, interpret, and apply rules, regulations, directives, and procedures IAW applicable Security requirements