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Cooley LLP · 3 months ago

Information Governance Compliance Coordinator

Los Angeles

Full-time

Onsite

Entry, Mid Level

$30/hr - $43.50/hr

2+ years exp

Cooley LLP is seeking an IG Compliance Coordinator to join the Information Governance & Privacy team. The role involves coordinating activities related to client file transfers, records retention, and compliance with records standards while promoting a culture of customer service excellence within the department.

Document PreparationLegalProfessional Services

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Communicate with attorneys and business professionals regarding lawyer mobility records issues (i.e., client file transfers for active and inactive electronic client records)

Handle intake of electronic documents and emails for lateral attorneys including uploading such materials into iManage

Handle transfer of electronic documents and emails including downloading such materials from Worksite

Coordinate the transfer of print records

Assist in the development of records retention procedures

Communicate with attorneys and other department business professional team members regarding records retention issues

Coordinate records on retention activities per firm policy and procedures

Coordinate the destruction of print records

Coordinate approval process for optional electronic root folders

Review requests for new print folders to assure compliance with records standards

Responsible for data entry, data analysis, implementation of legal holds, facilities document collection/production/destruction related to court orders and security of documents per various PII provisions

Field and resolve questions, comments and/or concerns pertaining to the Information Governance Department’s policies and procedures relating to lawyer mobility, retention, and standards

Assist in the development of training, procedure manuals and guidelines

Liaise between attorneys, paralegals, secretaries, administration, as well as other records business professionals to ensure that comprehensive central records services are equitably, promptly, and efficiently provided

Encourage team behaviors to achieve organizational goals

All other duties as assigned or required

Qualification

Microsoft OfficeIManageElectronic records managementSQL programmingRecords retention proceduresProblem analysisEffective communicationTeam playerAttention to detail

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Available to work overtime, as required

2+ years direct applicable experience (e.g., records experience, technology experience or a combination of records and technology experience)

Previous experience with complex electronic records management systems

Required to participate in a 7x24 on-call rotation

Preferred

Bachelor's degree

Previous experience in a large multi-office law firm

Previous experience coordinating work with others

Experience coordinating the implementation of new technologies

Knowledge of SQL programming

Benefits

Medical

Health savings account (with applicable medical plan)

Dental

Vision

Health and/or dependent care flexible spending accounts

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for children and/or adults

Other parental support benefits

Firm-paid life insurance

AD&D

LTD

Short term medical benefits

20 days of Paid Time Off (“PTO”)

10 paid holidays each year

Generous parental leave

Fertility benefits

Company

Cooley LLP

Glassdoor4.0

Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.

Founded in 1920

Palo Alto, California, USA

1001-5000 employees

http://www.cooley.com

H1B Sponsorship

Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (28)

2024 (10)

2023 (15)

2022 (18)

2021 (22)

2020 (14)