GACC Midwest - German American Chamber of Commerce of the Midwest, Inc. · 3 months ago
[Rödl & Partner USA]
Charlotte, NC
Full-time
Hybrid
Mid Level
4+ years expGACC Midwest - German American Chamber of Commerce of the Midwest, Inc. is seeking an experienced Bilingual (German/English-speaking) Administrative Assistant to join Rödl & Partner USA, an international public accounting firm. The role involves providing support to senior management and staff, handling financial data, and ensuring smooth office operations.
International Trade & Development
Responsibilities
Phone: answer incoming calls promptly and professionally; transfer calls and relay any messages to the appropriate personnel or departments
Mail and Deliveries: receive incoming mail and packages; scan, sort, and distribute mail to the respective recipients; order certified mail and FedEx supplies; handle certified mail and FedEx shipments; add and remove clients from mailing list
Meetings and Conferences: prepare the conference room for meetings, ensuring it is clean and organized; arrange for catering and refreshments; greet guests upon arrival; tidy up after the meeting has concluded
Audit Assistance: format financial statement reports and link data from underlying Excel workpapers; finalize reports and other deliverables with letterhead and signature; prepare and handle shipment of deliverables to client
Tax Assistance: finalize tax return documents for clients; prepare shipment of deliverables via certified mail to tax authorities and FedEx to clients
Business Process Outsourcing Assistance: Ensure timely mailing of checks and 1099s to designated recipients; prepare deposit slips and handle physical deposits into bank
Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays
Qualification
Required
Bilingual (German/English-speaking)
Positive, self-motivated, professional individual
Superior organizational skills
Ability to work within deadlines
Ability to execute multiple tasks simultaneously
Comfortable working with financial data, software and internet technology, and other office equipment
German language skills are required (native or professional proficiency, at minimum)
Associate's degree and/or at least 4+ years of administrative assistant experience or equivalent
High-level expertise in MS Word & Outlook and PowerPoint with a working knowledge of Excel and Adobe
Excellent oral and written communication skills including letter/memo/e-mail correspondence
Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively
Demonstrated high-level client-service orientation, and ability to handle sensitive and confidential information with maximum discretion
Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short notice report deadlines
Preferred
Experience in a Public Accounting or Law Firm environment
Accounting Software experience is a plus (CCH Axcess, ProSystem Practice, ProSystem Tax, ProSystem Engagement)
Benefits
401K plan (with 3% salary-paid employer contributions)
Medical coverage
Paid Dental coverage
Employee and Dependent Life Insurance
Disability insurance
Vision insurance
Accidental death & dismemberment insurance
Flexible spending accounts
Paid Day of Service annually
Flexible work arrangements
Generous paid time off – 25 days for all full-time employees!
Paid holidays
Additional paid holiday following 4/15 deadline
Paid parking/public transportation reimbursement
Mobile phone reimbursement
Tuition reimbursement & training
Company
GACC Midwest - German American Chamber of Commerce of the Midwest, Inc.
The German American Chamber of Commerce® of the Midwest (GACC Midwest), headquartered in Chicago with a branch office in Detroit, was founded in 1963.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mark Tomkins
President & CEO
Matthew Wallace
Chief Financial Officer
Company data provided by crunchbase