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Augusta University · 2 days ago

Office Manager- MCG-Otolaryngology

Augusta, GA

Full-time

Onsite

Entry, Mid Level

$42K/yr - $46K/yr

1+ years exp

Augusta University is Georgia's innovation center for education and health care, and they are seeking an Office Manager for the Department of Otolaryngology-Head and Neck Surgery. The Office Manager will oversee the daily operations of the academic office, supervise administrative staff, and coordinate various faculty and staff processes.

Higher Education

Responsibilities

Supervise administrative staff (administrative assistant, office associate, medical office coordinator, surgery scheduler), conduct monthly staff meetings, correct and approve biweekly staff work hours/leave via OneUSG and TimeNet

Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow Recruitment Efforts, supervise department CME events and symposia, coordinate in/out processing & orientation for new faculty, fellows and staff. Maintain department files, coordinate logistics for all department functions, update and distribute department clinical schedules, other duties as assigned

Coordinate and Oversee Faculty, Fellow and Staff Leave and Travel: Maintain Faculty/Fellow/Resident/Staff travel and leave sheets; compose and distribute Faculty/Fellow Away Dates Memo, Enter and/or approve exempt leave dates in OneUSG and TimeNet, coordinate and log faculty OC and OA events

Serve as Associate Editor for departmental newsletter - The OTO Observer. Compile newsworthy information for department newsletter and email announcements

Hold and maintain departmental p-card. Maintain all necessary documentation and reports for p-card activity

Perform all other job-related duties as assigned. Assist Department Administrator and Business Manager as needed

Qualification

Microsoft OfficeSupervisory experienceMedical terminologyCustomer ServiceInterpersonal skillsWritten communicationVerbal communicationOrganizational skillsDetail orientedConfidentiality

Required

Bachelor's degree from an accredited college or university along with one year of progressive office experience, to include supervisory experience

Associate degree and seven years of progressive office experience, to include supervisory experience

Proficient in Microsoft Office and other computer software/databases

Medical terminology and transcription

Excellent interpersonal, written, and verbal communication skills

Customer Service experience/skills to deal with faculty, staff, residents and patients

Possess strong organizational and communication skills

Ability to maintain confidentiality

Detail oriented, able to work under deadlines

Ability to coordinate multiple concurrent projects and tasks

Preferred

Experience in an academic medical or surgical setting

Benefits

Health insurance

Dental insurance

Life insurance

Teachers Retirement System (or Optional Retirement Plan)

Earned vacation time

Sick leave

13 paid holidays

Tuition Assistance Program

Company

Augusta University

Glassdoor3.6

Augusta University offers opportunities #LikeNoOther through groundbreaking research, patient-centered clinical expertise and forward-thinking educational programs from three campuses in the beautiful Southern city of Augusta, Georgia, and satellite locations across the state.

Founded in 1828

Augusta, ga, US

5001-10000 employees