Massachusetts Institute of Technology · 2 months ago
Academic Programs Assistant
Cambridge, MA
Full-time
Hybrid
Mid Level
3+ years expMassachusetts Institute of Technology is seeking an Academic Programs Assistant to support the Mathematics Academic Services. The role involves administering courses, maintaining grade records, organizing exams, and providing support to faculty and students while ensuring compliance with institutional policies.
EducationHigher EducationUniversities
Responsibilities
Administer courses including multi-sectioned service subjects
Maintain records of grades in Canvas, including homework and exam grades
Organize all hour exams, final exams, and special accommodations exams (e.g. assign proctors, schedule rooms, request special equipment, request printing of exams and course notes)
Collect and submit final grades and process official grade changes and the release of freshman hidden grades
Support Faculty and Instructors with Institute and department policy, exams, grades, courses, and subjects
Administer advanced standing exams including: book rooms for exams, sign off on approval of ASE petitions, hire and train proctors for exams, coordinate with the Transfer Credit examiner for proctors and graders, and coordinate with the MITx team
Serve as contact person for International Programs, and liaison to MIT offices including: Disability Services, Schedules, Registrar’s, Copy Tech and First-Year offices
Answer phone and email inquiries from current and prospective MIT students, visiting families and other offices at MIT
Work with the department webmaster to keep information on the department website current
Assist in the training of new support/temporary staff in MAS
Train and supervise undergraduate student employees
Work on special projects as required
Qualification
Required
High School diploma or equivalent
a minimum of three years of administrative support experience
be an organized individual who desires to work in a fast-paced environment and can adapt to changing priorities
evolving technology platforms, including proficiency with Microsoft Office, web and graphic design software, email, and internet
MacOS or Windows
be detail-oriented
highly analytical
demonstrate initiative
Excellent interpersonal, and written and oral communication skills
ability to build positive relationships with a wide variety of individuals and stakeholders within the school and across the institution
experience as both an independent and a team player
Preferred
Bachelor's degree
experience working in education
working in Canvas platform
Company
Massachusetts Institute of Technology
Massachusetts Institute of Technology is a research university that conducts research and offers educational courses.
5001-10000 employees
H1B Sponsorship
Massachusetts Institute of Technology has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (275)
2024 (202)
2023 (197)
2022 (201)
2021 (148)
2020 (131)
Funding
Current Stage
Late StageTotal Funding
$1.11BKey Investors
US Department of EnergyAlfred P. Sloan FoundationMassachusetts Life Sciences Center
2023-08-15Grant
2021-01-01Grant· $1.5M
2020-01-30Grant· $0.07M
Leadership Team
Carlos Botelho de Paula Filho
Chief Technology Officer at Center for Collective Intelligence (CCI)
Gaspare LoDuca
Vice President for Information Systems & Technology and CIO
Recent News
Government Technology US
2026-01-07
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