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PBK · 7 hours ago

Administrative Assistant

Houston, TX

Full-time

Onsite

Mid, Senior Level

5+ years exp

PBK is an award-winning architectural, engineering and consulting firm seeking an Administrative Assistant to provide key support in a high growth area. The role involves performing various administrative and office support duties, including scheduling meetings, preparing documents, and assisting with client interactions.

ArchitectureCivil EngineeringConsulting

Growth Opportunities

Responsibilities

Actively involved in the day-to-day operations of the Partner in charge and leadership

Assist with Set up and planning for Client Meetings and firm wide events

Prepare meeting space for team meetings

Reserve Conference Rooms and Conference Call Lines and/or Set up video conferences

Meeting Minutes and Meeting Agendas

Prepare Letters, contracts and other communications

Schedule and coordinate meetings

Log / Prepare Client Sponsorship Requests and other check requests

Organize, coordinate and assist with activities involved in the preparation of proposals, presentations, and submittals

Liaison with consultants, clients, printers and suppliers

Performs internet research upon request

Assists with special projects as needed

All other duties as assigned

Qualification

Microsoft Office SuiteAdobe Acrobat ProfessionalClient focus/serviceOrganizational skillsProblem-solving skillsTeamwork skillsCommunication skillsAttention to detailCreativityInitiative