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RiseBoro Community Partnership · 2 months ago

Director of Operations and Financial Management (50072)

Brooklyn, NY

Full-time

Onsite

Lead/Staff, Director/Executive

$118K/yr - $123K/yr

3+ years exp

RiseBoro Community Partnership is focused on providing essential services to the community, and they are seeking a Director of Operations and Financial Management to oversee the financial functions of the RB Seniors division. This role involves improving business processes, managing budgets, and ensuring compliance with funding requirements while providing leadership to the operations and bookkeeping staff.

CharityEducationNon Profit

Responsibilities

Improve the business processes for each program through analysis and collaboration

Get involved in long-term business planning at the managerial and executive level

Assist in Project Management and conduct research as directed

Ensure department managers meet budget and invoice submission deadlines

Track incident reports and coordinate reporting with Risk Management

Oversee contract management process

Identify ways to streamline work and proactively work to resolve incidents that require immediate attention in the division

Along with the Operations Manager coordinate and track Certificates of Occupancy, PA permits and food service establishment permits, suppression system inspections, fire extinguishers, etc

Oversee facilities management for the programs

In conjunction with Operations Manager and HR oversee divisional recruitment, including job description development and creation of requisitions

Provide technical assistance in program operations, nutritional and delivery, staffing, and coordination with the Local 338 union contract as needed

Ensure that programs meet funding source requirements

In conjunction with the Data Analyst and the Director of Programming and Director of Clubs review quarterly service units and track performance indicators for the Division; advise VP of Seniors and Director of Senior Services on underutilization

Participate in monthly division and administrative meetings as well as other meetings and/or seminar as necessary

Develop new initiatives and future program expansion

Other departmental and agency-wide duties as assigned

Design effective budget models for the Seniors division

Work with VP of Seniors and Division Director’s to prepare budgets and budget modifications for all grants, non-funded programs and division operating activities

Maintain records of grants information including but not limited to budgets, work-scope and programmatic reports for auditing purposes

Analyze financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget by performing monthly budget to actual variance analysis

Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors

Present annual budgets to Finance department, CEO and Board of Directors as needed

Perform on-going forecasting to ensure grants are maximized

Review budgets to ensure compliance with contractual and legal regulations

Coordinate requests to funder for approval to purchase equipment and one-time costs as applicable

Conduct periodic review of cost allocation schedules to ensure accuracy; this includes personnel, fringe, food costs, liability insurance, and all OTPS

Request property codes (previously referred to as cost centers) for new grants & contracts and at the start of new fiscal years

Oversee all purchasing activities including the approval process and tracking of expenses and income for all Seniors division departments

Review accounting software to ensure program invoices are approved in a timely manner to the Accounts Payable department

Assist with communication to vendors regarding payments and concerns on accounts

Review and/or prepare capital expense requests and review vouchers sent to funding agencies to ensure accuracy

Identify ledger inaccuracies and prepare journals to effect change

Review monthly cost allocations to ensure accuracy to that all cost are allocated correctly and review unbilled items to ensure timely approval and proper allocation prior to payroll cut-off date

Attend monthly financial meeting with the Finance department to coordinate with fiscal staff and report back to VP

Coordinate periodic (minimum quarterly) will division Director’s to assess income/expense patterns and create plans and benchmarks to ensure that all are on track to stay within the respective budget(s)

Work with Division Directors to secure appropriate backup source documentation to substantiate invoices and claims

Ensure payroll reports are reviewed and corrections returned to the Payroll Department in a timely manner

Coordinate back-up as needed for and prepare journal entries for corrections to payroll certifications and retroactive allocations

Recommend spending improvements that increase profits

Process PAFs (Performance Action Forms) for staff as needed

Work closely with HR and the Operations team on recruitment and hiring of staff in compliance with agency, contractual and other regulatory agencies policies and procedures, including but not limited to approval of job requisitions

Maintain necessary files for audits

Maintains confidentiality at all times

Other duties as required by the organization

Provide leadership and direction to the bookkeeping staff and operations manager to ensure the delivery of high performance, acting as an enthusiastic, positive and motivated coach

Ensure that bookkeeping staff understand and are knowledgeable on all program budgets not just their assigned programs, so that coverage is available at all times

Taking full responsibility for the performance management of the team to ensure that quality and deadlines are achieved and maintained and that any issues are managed in line with RiseBoro policies, procedures and guidelines

Coordinate training programs for new staff and identify training needs for current staff

Communicate on a daily basis with direct reports to ensure all deadlines and objectives are being met, all issues are being addressed, and follow-up is properly documented

Prepare/review timesheets on a bi-weekly basis and submit them to the payroll department for processing. Ensure proper staff coverage for scheduled and unscheduled time off

Hold team meetings and ensure that bookkeeping staff is informed of divisional changes and initiatives

Qualification

Financial ManagementBudgetingBookkeepingFinancial AnalysisMicrosoft OfficeCommunication SkillsOrganizational SkillsDetail-orientedTeam LeadershipProject Management

Required

Bachelor's degree from an accredited college or university with a major in business, finance, math or any other related field and 3 years of bookkeeping; or

Associates degree and 5 years of bookkeeping

Must be detail-oriented and possess excellent communication and organizational skills

Experience with Microsoft office programs, with advanced knowledge of word and excel

Ability to deal professionally with confidential information

Must have experience and knowledge of bookkeeping, budgeting and financial analysis

Commitment to organization's mission, vision and values

Ability to understand the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities

Have a demonstrated commitment to supporting communities who have experienced systemic oppression and bias (e.g. people of color, LGBTQ+ people, immigrants, justice involved persons, etc.)

Company

RiseBoro Community Partnership

Since 1973, we've offered services designed to support every generation and meet the needs of the communities we serve— Seniors, Housing, Education, Health, and Empowerment.

Founded in 1973

Brooklyn, New York, USA

1001-5000 employees